Administrative Assistant IACDE Alum Rel and Comm

Administrative Assistant IACDE Alum Rel and Comm

#26-1025

Position Classification

FT Staff Non Union

Position Summary

Performs professional administrative management and support duties to support the department’s daily operations; assists in program planning and development; interprets, monitors, and analyzes information regarding operating policies and procedures; administers budgets; and coordinates academic and/or staff personnel matters.

Essential Duties and Responsibilities

Course Planning and Administration:

• Assist in the implementation and administration of continuing dental education courses.
• Manage the online course registration and database system, Learning Stream.
• Maintain all CE course files.
• Prepare and compile all course materials, including handouts and course evaluations.
• Run and compile results from course evaluations to be forwarded to course presenters.
• Facilitate CE courses when required, including setting up audiovisual equipment, monitoring and hosting online courses, monitoring food service, gathering course evaluations, and issuing credit letters.
• Assist individuals with registrations for courses as needed.
• Prepare credit letters for all courses.

Marketing:

• Assist in engaging all stakeholders in School of Dentistry news and events through various general web, print-based, and social media outlets.
• Assist in the preparation and editing of marketing and promotional materials, such as target mailings of course brochures and postcards.
• Assist in the online promotion of CE courses and alumni events through digital communication and social media.
• Settle financial transactions by paying invoices to vendors associated with all CE courses and alumni events.
• Monitor the budget and prepare purchase orders in Banner associated with all courses and events, and office operations.
• Prepare and submit check requests and payroll authorizations for all courses, alumni events, and office operations.
• Maintain a log of checks and purchase orders and verify payments received.
• Reconcile all credit card transactions with a monthly P-card report.
• Prepare profit/loss statements for each course and event.

General Administration:

• Enter alumni attendance for events and courses into Raiser’s Edge.
• Prepare monthly mailings to alumni for milestone birthdays.
• Monitor and respond to emails sent to the department as needed.
• Order and maintain all needed office supplies and stationery.
• Perform other duties as assigned.

Minimum Qualifications

• Education
  -A two-year college degree or completion of a specialized course of study at a business or trade school or 18 months to four years of work experience in a related field.
• Experience – Five years to seven years (Equivalent combination of education and employment).

Preferred Qualifications

Five to seven years’ experience in office administration.

Knowledge, Skills, and Abilities

• Computer skills: proficiency with MS Office.
• Experience producing reports.
• Excellent written and spoken communication skills.

Physical Requirements

Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds).

Regular exposure to favorable conditions such as those found in a normal office.

Commensurate with experience

Anticipated Schedule

Monday – Friday, 8:30 a.m. – 5:00 p.m.

At the University of Detroit Mercy we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following:

Medical

• Three health plans to choose from with a large national provider network
• Option to purchase additional dental plan through Sun Life
• Dental Care is available at the School of Dentistry to the employee, the employee's spouse or legally domiciled adult and dependents (dependents shall be as defined for Internal Revenue Service purposes).
• The fee for such services shall be waived for the employee, the employee's spouse or legally domiciled adult and dependents, up to a cap of $3,000 per individual per calendar year. Beyond the $3,000 cap amount, employees will be responsible to pay 25% of any remaining fees for the balance of that year.

Vision

• O…