Administrative Support Associate IV, Kinesiology Health & Sport Studies

Administrative Support Associate IV, Kinesiology Health &Sport Studies

Wayne State University is searching for an experienced
Administrative Support Associate IV, Kinesiology Health &Sport Studies at its Detroit campus location.

Wayne State is a premier, public, urban research university locatedin the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Ourdeep-rooted commitment to excellence, collaboration, integrity,diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Perform the full range of responsible secretarial functions as wellas delegated complex administrative duties for an assigned academicor administrative unit in a School, College, Division or Center/Institute of the University.

Organize, monitor, and expedite the workflow in an assigned office.

Route and answer routine correspondence and inquiries not requiringsupervisory review. Identify and resolve operational problems and initiate follow-up actions on pending matters.

Perform liaison functions between assigned unit and internal and external contacts. Provide advice regarding policies and procedures. Provide and obtain information concerning projects andunit activities and communicate supervisors’ intentions and preferences.

Coordinate and process academic and non-academic personnelpaperwork including full-time faculty. Identify and resolveprocessing problems to ensure personnel matters are affected in atimely manner.

Perform complex typing duties and process complex documentation with the use of appropriate software, e.g., record and formatminutes, type chemical structures, perform layout duties, andcomplex spreadsheet design.

Perform bookkeeping duties including the tracking and monitoring of expenditures and the analyzing and projection of funds and financial data. May prepare routine monthly reports.

Provide functional supervision of clerical support staff. Interviewprospective clerical personnel and recommend for employment.

Distribute work and review for completeness and accuracy. Train inappropriate methods and procedures.

Keep calendar, schedule appointments, and make arrangements for meetings and conferences. Make appropriate complex travel arrangements as needed.

Perform related work as assigned.

This description is intended to indicate the kinds of tasks andlevels of work difficulty that will be required of positions thatwill be given this title and shall not be construed as declaringwhat the specific duties and responsibilities of any particularposition shall be. It is not intended to limit or in any way modifythe right of any supervisor to assign, direct and control the workof employees under their supervision.

The use of a particularexpression or illustration describing duties shall not be held toexclude other duties not mentioned that are of similar kind orlevel of difficulty.

This classification necessitates a high degree of independent judgment, discretion, and knowledge (i.e., knowledge ofsupervisor’s job and method of operation, thorough understanding ofthe policies and procedures of the assigned unit as well as relatedoperations, internal and external contracts, etc.)of an assigned unit of the University.

Incumbents are expected to use the most advanced office machinery including desktop publishing, graphics,and spreadsheet applications.

This classification is in frequentcontact with positions at all levels of the University and hasfrequent access to highly confidential information and files.

This classification is located in an academic and administrative officein a School, College, Division or Center/Institute at the University.

This classification reports to and receives workdirection from a professional or management level position.

High school graduate or equivalent combinationofeducation and/or experience.

Experience providing functional supervision andwork leadership to clerical support staff.

Progressive secretarial or general office experience, preferably within the University.

Ability to operate the most advanced office equipment, including software necessary for desktop publishing, complex spreadsheetdesign and complex graphics.

Excellent organizational skills including the ability to prioritizeoffice workload and resolve operational problems.

Excellent communication skills, including ability to disseminateinstructions and information.

Ability to communicate effectively with others.

Ability to perform bookkeeping duties, including ability to analyzedata and make projections.

Ability to type with speed and accuracy may include scientificterminology and mathematical equations.

Knowledge of University policies and procedures preferred.

May be required to use transcription skills.

Typically, incumbents have held a lower-level clerical and/orsecretarial position.

H10 - Health &…