Administrative Secretary (Environmental Services Department) - 40 hours - Days - Detroit, main

Administrative Secretary (Environmental Services Department) - 40 hours
- Days
- Detroit, main

Henry Ford Hospital
- Detroit Main Campus

2611795

Under direct supervision from a leader on the Leadership Salary Plan grade up to and including M07, performs secretarial duties such as typing routine correspondence and forms, maintaining files, distributing mail, and so forth. Work is planned and checked by supervisor. Uses discretion and judgment when screening visitors and telephone calls, making necessary grammatical or spelling changes in correspondence, and organizing own work load to meet established priorities.

1. Types memos, correspondence, reports and various routine forms, and makes changes in grammar, punctuation or spelling as needed. Organizes workload to comply with deadlines and established priorities.

2. Maintains non-complex departmental record keeping and filing systems, including records related to personnel, payroll, attendance, work and purchase orders, and so forth.

3. Receives and screens visitors and telephone calls, and notifies appropriate personnel or records messages. Responds to general inquiries concerning department/unit activities and operations by relating to established policies and procedures.

4. Maintains department calendar. Schedules meetings and appointments. Makes routine travel or conference arrangements as necessary.

5. Opens, sorts, records and distributes mail.

6. Posts information to records and logs, maintains established files, and prepares various adhoc reports according to directions from supervisor.

7. Performs related general office duties, such as monitoring and ordering standard supplies, operating office copier, collating and assembling documents, accepting and delivering interdepartmental correspondence, and so forth.

8. May be responsible for performing duties such as typing patient related documents, gathering information from patients to relate to physicians, maintaining patient files, and scheduling patient for surgery, tests and appointments.

9. Performs other related duties as assigned or requested.

• Requires a high school diploma or G.E.D. equivalent.
• One (1) year of experience within an office setting preferred.
• Literacy and experience working with Microsoft Software Programs required.
• Previous experience scheduling appointments/maintaining calendars preferred.
• Interpersonal skills necessary in order to communicate effectively with callers and visitors, and provide information requiring ordinary courtesy and tact.
• Ability to distribute departmental mail and other materials.

• Organization:
  Henry Ford Hospital
  - Detroit Main Campus
• Shift: Day Job
• Union Code:
  Not Applicable

This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.

Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services – from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford’s care is available in 13 hospitals and hundreds of ambulatory care locations.

Based in Detroit, Henry Ford is one of the nation’s most respected academic medical centers and is leading the Future of Health:
Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus. Learn more at  .

The health and overall well-being of our team members is our priority. That’s why we offer support in the various components of our team’s well-being: physical, emotional, social, financial and spiritual. Our Total Rewards program includes competitive health plan options, with three consumer-driven health plans (CDHPs), a PPO plan and an HMO plan.…