Administrative Assistant I - Sociology

Administrative Assistant I
- Sociology

Wayne State University is searching for an experienced

Administrative Assistant I
- Sociology at its Detroit campuslocation.

Wayne State is a premier, public, urban research university locatedin the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Ourdeep-rooted commitment to excellence, collaboration, integrity,diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Provide assistance to professional, administrative and managementpersonnel in a staff capacity coordinating personnel, financial and administrative activities for a department, School, College, Division or Center/Institute of the University in order to supportestablished operational goals, objectives and services. Workactivities require the application of specialized skills which canbe acquired through a combination of job related training andon-the-job experience.

Provide assistance to professional, administrative and managementpersonnel in the planning, development and administration of unitoperating budget. Reconcile various detailed general, restricted,designated and auxiliary accounts; monitor status of revenues and expenditures. Prepare related statistical reports, analyses andsummaries on budget activities.

Coordinate the collection, preparation and processing ofnon-academic and academic personnel and payroll actions; establish and monitor related recordkeeping system; interpret and applyinternal operating procedures, University policies and contractualagreements accordingly. May possess signatory authority on selectedforms and documents.

Supervise non-exempt full-time clerical/technical, part-time temporary student, college work study and technician support staff.

Interview and recommend employment, discipline and evaluation offull-time and temporary support staff; conduct orientation and training programs. Plan and assign work activities; train inappropriate office methods and procedures and monitor workflow and staffing levels.

Coordinate use of facilities, services and equipment which includesspace leasing, subcontracting arrangements as well as initiatingrequests for services such as building or equipment maintenance,and printing/duplicating services, etc. Interface with appropriate

University personnel to obtain information and resolve problems.

Serve as an information source to faculty, staff, students and the general public; answer questions, provide information and resolveroutine problems regarding operations and services. May represent unit/or supervisor to other University areas and outsideprofessional groups and organizations in order to obtain and exchange information.

Participate in and coordinate the preparation and completion ofspecial projects and studies and collect and gather statisticaldata for reporting purposes. Prepare reports which includeconclusions and recommendations for solution to administrativeproblems.

Perform related work as assigned.

This entry level professional classification is responsible for job functions that require specialized non-theoretical skills coupled with a procedural understanding of standard program activities.

Work activities are impacted by changing priorities and differingsituations which demand that the incumbent choose an appropriate procedure. This may include the search for new applications or procedures. Supervision, guidance and assistance is provided tosupport staff on administrative policies, procedures and functions.

This classification does not provide clerical/secretarial supportto professional, administrative or management personnel (i.e. word processing, making travel arrangements, scheduling meetings,maintaining files, etc.) Work assignments require independence ofaction as well as the ability to prioritize multiple varied tasks.

This position generally reports to and receives work direction froma professional, administrative or management level position.

Graduation from an accredited college or university or an equivalent combination of education and/or experience preferred.

Some knowledge of and experience with University academic and/ornon-academic personnel processing procedures and practices.

Some knowledge of accounting principles and bookkeeping procedure sand applications.

Ability to communicate effectively with others.

Ability to work under pressure and meet established deadlines.

Some supervisory experience preferred.

Typically, incumbents have held lower level clerical and/or secretarial support positions.

H12 - College of Liberal Arts & Science

H0328 - Sociology

• Regular Employee
• Job type:
  Full Time
• Job category:
  Staff/Administrative

• Compensation type:
  Annual Salary
• Salary minimum: $48,228
• Salary hire maximum: $57,868

This position must be filled pursuant to the provisions of acollective…