Executive Assistant

Department: Executive Director’s Office / Development

Reports To: Executive Director

Employment Type: Full-Time

Work Location: Detroit, MI (on-site with some flexibility)

Schedule Expectations: Role may require occasional evening or weekend availability for events.

Salary Range: $45,000-$55,000

Pewabic Pottery is a 123-year-old cultural anchor on Detroit’s evolving east side, and as it welcomes a new Executive Director and embarks on an exciting new chapter, the organization is seeking an Assistant to the Executive Director & Development Associate to help power that momentum from the inside. This is a unique and high-impact role for someone who is organized, discreet, and energized by being close to the action — supporting the Executive Director in managing a busy calendar and communications landscape that spans internal staff, donors, board members, and external stakeholders.

Beyond executive support, this role is a meaningful entry point into the world of nonprofit development, working alongside the Director of Development on donor relations and communications. The ideal candidate brings 1–3 years of relevant experience, strong written communication skills, a collaborative spirit, and the poise to represent Pewabic’s Executive Director with professionalism and warmth.

Manage the Executive Director's calendar with care and strategic attention, prioritizing and coordinating meetings with staff, donors, board members, and external stakeholders

Monitor the Executive Director's email, flagging priority items, drafting responses, and ensuring timely follow-through

Track action items and follow-ups for the Executive Director, ensuring timely execution and communication across stakeholders

Prepare the Executive Director for meetings with briefing materials, agendas, and relevant background

Coordinate logistics for board meetings, committee meetings, and donor engagements, including scheduling, materials, and follow-up

Serve as a warm, professional first point of contact for stakeholders reaching out to the Executive Director's office

Maintain confidentiality and exercise sound judgment in all aspects of the role
Board & Stakeholder Coordination

Serve as a warm, professional first point of contact for board members, donors, and external stakeholders reaching out to the Executive Director’s office

Coordinate logistics for board meetings and committee meetings, including scheduling, materials preparation, distribution, and follow-up

Liaise with board members on behalf of the Executive Director, maintaining clear and timely communication

Support the Executive Director in managing relationships with key external partners and community stakeholders

Serve as a support resource for the leadership team, helping track internal projects, deadlines, and deliverables across departments

Maintain shared calendars, project trackers, and follow-up systems that keep cross-departmental initiatives on schedule

Help coordinate meeting logistics, agendas, and notes for leadership team meetings

Take on special initiatives, research, and cross-departmental coordination as organizational needs evolve

Serve as office coordinator, ordering and maintaining supplies and ensuring the office and shared spaces are well-stocked and functional; support day-to-day office operations, helping maintain an organized and welcoming work environment

Assist the Director of Development with donor database management, gift entry, acknowledgment letters, and record-keeping

Support donor research, prospect tracking, and preparation of materials for donor meetings and solicitations

Help coordinate development events and campaigns, including logistics, communications, and follow-up

Draft and proofread donor correspondence, proposals, and other development communications as needed

Support internal communications and staff coordination on behalf of the Executive Director

Assist with special projects, research, and reporting as assigned

1–3 years of experience in an administrative and/or…