Executive Administrative Specialist - Board of Education

Executive Administrative Specialist
- Board Of Education

Position Title:

Executive Administrative Specialist
- Board of Education

Location:

Board of Education
- Central Office, Fisher Building, 3011 W. Grand Blvd, 48202

Reports to:

President of the Board of Education, or designee

Bargaining Unit: N/A not represented

Benefits Eligible:
Yes

Telecommuting Eligibility:
Subject to administrator approval in accordance with policy

Position Summary:

The Executive Administrative Specialist supports the Board of Education with their day-to-day duties as elected officials and acts as a liaison and coordinator with the community for events, to collect stakeholder input, and to represent the Board as needed. The Executive Administrative Specialist generates official communications, receives and responds to constituent concerns, assists with the maintenance of official Board of Education documentation through Board Docs, and acts as a liaison with members of the community and DPSCD staff, as necessary.

The Executive Administrative Specialist has excellent oral and written communication skills, maintains confidentiality with sensitive information, and assists with tasks related to hosting Board meetings (virtual and in-person), special events, and other community gatherings. The Executive Administrative Specialist maintains excellent records, tracks follow up on key items and reports back to the Board on ongoing matters, as needed. The Executive Administrative Specialist operates in a professional and transparent manner with The Superintendent and their designee(s) to address issues and ensure matters are addressed.

Minimum Qualifications:

• Candidate must possess a Bachelor’s degree or higher. Candidates without a Bachelor’s degree may be considered provided they have a combination of some higher education coursework and at least five (5) years of related professional experience.
• Must have a minimum of five (5) years of increasingly responsible work experience in an office environment providing administrative support and/or constituent relations and customer service.
• Experience providing confidential administrative support to an executive or elected official preferred.
• Must have knowledge of Board policies and procedures.
• Excellent verbal, written, and interpersonal communication skills.
• Excellent customer service and problem-solving skills.
• Experience gathering data and preparing accurate and timely records, reports, notices, memos, and correspondence.
• Experience maintaining a high level of confidentiality, responding to public inquiries and internal requests with a high degree of diplomacy and professionalism.
• Ability to work effectively, proven organizational skills and ability to perform multi-tasks and prioritize work in a fast-paced environment to meet tight deadlines.
• Technology-savvy must demonstrate proficiency with Office 365 applications, including Microsoft Teams and Zoom.
• Excellent proofreading, editing and research skills to ensure accuracy and thoroughness of work assignments; must be detail orientated.
• Knowledge of Board Docs as a system for maintaining Board-related policies, agendas, communications, and information.

Essential Functions: