Executive Assistant to President/Rector
Job in
Detroit, Wayne County, Michigan, 48206, USA
Listing for:
Archdiocese of Detroit
Part Time
position
Listed on 2026-08-29
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator
Job Description & How to Apply Below
Position: Executive Assistant to the President/Rector
Executive Assistant to the President/Rector
The Executive Assistant to the President/Rector provides comprehensive administrative, relational, and communication support to the President/Rector and assists with the effective operation of seminary functions. This position serves as a key point of coordination and communication, helping to foster a welcoming, professional, and mission-focused environment that promotes authentic discernment for priestly vocations and lay ministry.
Essential Duties and Tasks Required by This Job:
Understands and adheres to the mission, vision and values of Sacred Heart Major SeminaryReceives office visitors, telephone calls, and e-mails, and communicates information as necessary.Processes mail, maintains office files, makes copies, and shreds appropriate documents.Handles office correspondence, including letter and memo processing.Creates, composes, and edits administrative correspondence, forms, and documentsSorts, organizes, and files institutional records in digital and physical formats in accordance with seminary policies and proceduresResponsible for scheduling and maintaining multiple calendarsAttends Board of Trustee's meetings and prepares meeting minutesArranges travel plans and itineraries.Maintains inventories of office supplies for the SeminaryResponsible for reconciling and coordinating credit card expensesHandles all aspects of the US Postal stamp machine and billingsPlans and schedules President/Rector meetings and correspondencePlans and coordinates SHMS eventsHigh level interdepartmental cooperationResponsible for inputting new seminarian student information in the Student Information SystemHandles confidential and sensitive documentsMaintains and coordinates room requests (i.e., Chapel, Ward Library, Auditorium, Boardroom) and accommodations for overnight guests.Other duties as assigned.Qualifications:
Possesses an Associate's Degree or better; three years of administrative experience or its equivalent.Demonstrates excellent organization, relational, and communication skills.Demonstrates strong computer skills, especially in the use of the Google Applications, Microsoft Word, Excel, Publisher, Power Point, and the capacity to become proficient in other applications, including student information systems.Demonstrates ability to maintain a high degree of confidentiality.Demonstrates commitment to supporting and advancing the mission of the Church and Sacred Heart Major Seminary.About the Institution:
Founded in 1919, Sacred Heart Major Seminary is a Roman Catholic seminary consisting of a fully-accredited, four-year College of Liberal Arts, as well as a fully-accredited graduate School of Theology. The seminary primarily forms priests according to the Heart of Jesus Christ the Good Shepherd, and further, prepares priests, deacons, and lay ecclesial ministers, equipping them for the work of ministry in the New Evangelization.
The institution has approximately 500 students, including individuals from other countries; most students are enrolled on a part-time basis.
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