Administrative Assistant

Description We are looking for a bilingual Administrative Assistant to provide high-level support to the Vice President at a university. This Contract position is ideal for an experienced administrative assistant who can keep daily operations organized, coordinate priorities effectively, and communicate clearly in a fast-paced academic environment. The role offers the opportunity to manage executive scheduling, assist with event logistics, and contribute to the smooth execution of key administrative activities.

Responsibilities:

- Coordinate the Vice President's calendar by scheduling meetings, adjusting priorities, and ensuring daily commitments are well organized.

- Arrange travel plans and prepare related itineraries, confirmations, and supporting materials for business needs.

- Support conference and meeting logistics by reserving spaces, preparing rooms, and assisting with setup and cleanup activities.

- Draft, format, and distribute clear correspondence, reports, and other administrative documents using standard office software.

- Monitor email communications and respond or route messages appropriately to maintain timely follow-up.

- Enter and maintain alphanumeric data accurately while organizing files, records, and office materials for efficient access.

- Prepare presentations, spreadsheets, and written documents using Microsoft Word, Excel, and PowerPoint.

- Provide general administrative support such as copying, document handling, and day-to-day office coordination.

- Use strong organizational methods, including color-coded systems, to track schedules, materials, and priorities effectively. Requirements - Minimum of 5 years of administrative support experience, including experience assisting senior leadership.

- Associate degree required.

- Bilingual communication skills required, with the ability to interact effectively in a diverse academic setting.

- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.

- Visio experience is preferred.

- Strong written communication skills with experience composing clear and accurate correspondence.

- Ability to manage multiple responsibilities, maintain accuracy, and remain flexible with work hours as needed. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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