Administrative Assistant - Litigation

Dykema Gossett PLLC
, a leading national law firm, is seeking to hire an experienced Litigation Administrative Assistant for our Detroit office. The Administrative Assistant assists attorneys and paralegals in providing quality legal services to clients including preparation of correspondence, legal documents, electronic and non-electronic court filings, etc. Maintains calendar, schedules meetings, depositions, etc., maintains files and anticipates client needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
• Types, transcribes, revises, modifies and proofreads all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation; prioritizes assignments and meets specific deadlines on projects.
• Responsible for all electronic and non-electronic filings with various courts (state and federal) and tribunals.
• Processes conflict clearance requests for new and existing clients and matters into new business intake software system. Prepares and submits conflict check screening forms and new matter request forms. Drafts engagement letters.
• Maintains and coordinates attorneys’ calendars; communicates with attorneys regarding scheduling.
• Makes travel arrangements and prepares itineraries.
• Initiates or gathers pertinent materials needed for assignments from files, Records Department, Legal Information Services, file share services, etc. Downloads court filings, transcripts, records, document productions, etc., and saves to document management system (Net Docs).
• Reviews and routes incoming mail not marked personal and confidential, if requested to do so. Prepares and processes outgoing mail, arranging for specialized mail or messenger services as required. Ensures all attachments, exhibits, and enclosures are included. Coordinates activities with Office Services, as needed.
• Answers and screens telephone calls. Assists callers independently on aregular basis. Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls and when to refer to another party.
• Enters and/or releases attorneys’ time, if required. Maintains list of all current billing numbers for assigned timekeepers. Assists billing coordinators with billing/e-billing questions/procedures.
• Prepares and submits invoices and expense reports.
• Maintains and organizes digital and hard files on request, working in conjunction with Records Department.
• Floating coverage and assistance to administrative assistants with work overflow, absence coverage, etc.
• Assists with Front Desk coverage.
• Perform other responsibilities/tasks as requested.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• High school diploma or GED required; one to two years of post-high school education preferred.
• Three to five years of legal support experience, with strong litigation skills, required. Experience in additional practice areas is a plus.
• Proficient in state and federal court electronic filing procedures, including MiFile (MI) and PACER. Knowledge of state and federal court rules regarding discovery, motion practice, and general procedures is helpful.
• Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel and PowerPoint. Knowledge of Net Documents, Elegrity, File Trail and Chrome River helpful.
  
  Ability to use a redlining tool.
• Excellent written (including via email) and verbal communication skills, including grammar, spelling and proofreading.
• High level of organizational skills, with ability to multi-task and independently meet deadlines.
• Ability to deliver superior, professional services to all internal and…