Practice Operations Assistant

Honigman is a premier business law firm, based in Michigan with an international practice. Honigman is consistently recognized as one of the 101 Best and Brightest Places to Work, we earned this recognition by recruiting attorneys and staff members with outstanding credentials. Currently, we are looking for a Practice Operations Assistant in our Detroit Office. In addition to our Corporate Detroit Office, we have offices in Chicago, IL, Grand Rapids, Bloomfield Hills, Ann Arbor, Kalamazoo, Lansing, and Washington D.C. With more than 350 attorneys working in 60 different areas of concentration, Honigman provides timely and cost-effective counsel to clients in numerous industries.

The Practice Operations Assistant will provide high-quality administrative support to the practice operations team. The position requires a professional, highly motivated, intellectually curious, organized self-starter with the ability to anticipate needs, maintain attention to detail, and a deep understanding of practice operations and meeting logistics. The position requires superior command of Firm software including MS Office Suite (Word, Excel and PowerPoint), Adobe and Nuance and the document management system.

In addition, this position will provide back-up coverage for the Detroit office receptionist.

• Administrative Support: Interacts on a daily basis with the Firm’s internal departments to facilitate the highest possible standard of support. Handles all aspects of meeting planning and execution for Practice Operations team, legal departments, and practice groups, including development, assembly, dissemination and archiving of materials, as well as coordinating with Reception and Conference Center/Catering (for scheduling and arranging meetings and accommodations), and direct technology support.
  
  Responsible for Outlook calendar maintenance. Position also supports the practice group business planning and reporting process.
• File Maintenance: Establishes and maintains organized electronic and paper files in compliance with Firm policies.
• Client Service and Teamwork: Upholds the Firm’s client service standards, organizes and prioritizes workflow and balances individual and team efforts to accomplish goals. Fosters professional, cooperative and supportive relationships with business professionals, attorneys, and administrators. Anticipates and attends to needs of team and colleagues. Shares information responsibly and offers ideas and solutions in a team environment.
• Professional Demeanor: Exhibits consummate professionalism in adhering to Firm policies and client service standards. Utilizes discretion and diplomacy to uphold the legal field’s exacting confidentiality requirements in the execution of administrative tasks.

• Relevant expertise in a legal or corporate environment helpful but not required.
• Must possess superior digital proficiency with a commitment to technological growth.
• Must multitask and prioritize a demanding workflow in a deadline driven environment.
• Must effectively communicate with others by obtaining and sharing information responsibly and in a clear, concise and timely manner.
• Must exhibit personal accountability, attentiveness to detail and a disciplined and conscientious approach to completing assignments.
• Must apply critical thinking and sound judgment to solve problems.
• Must conduct oneself in a highly professional and reliable manner; must exhibit confidence, integrity and composure in all professional interactions.
• Must engage cooperatively with others to achieve shared goals and objectives.
• Must exhibit an excellent presence and demonstrate integrity and professionalism in implementing the Firm’s client service standards.

• Must be…