Research Executive Assistant

Insight Health Systems Clinical Research

Research Executive Assistant

Title:

Research Executive Assistant – Clinical Research

Location:

Michigan
- Flint or Dearborn (On-site required)

Reports To:

Chief Clinical Research Officer

Schedule:

Full-time, Monday–Friday, with flexibility for research-related deadlines

Position Summary:

The Research Executive Assistant provides high-level administrative, operational, and project
coordination support to Insight Health System's Clinical Research leadership. This role requires hands-on
experience in clinical research/clinical Trials and a strong understanding of research workflows,
regulatory timelines, sponsor interactions, and site operations. The Research Executive Assistant
ensures seamless communication, efficient scheduling, and proactive support across a fast-paced
research environment.

Key Responsibilities:

• Manage complex calendars, meeting coordination, and travel arrangements for research leadership

• Prepare agendas, minutes, and follow-up action items for internal and external research meetings

• Draft, edit, and format correspondence, presentations, and reports related to clinical research
operations

• Maintain confidentiality and handle sensitive information with discretion

• Assist with research pipeline and study startup tasks such as feasibility coordination, document
collection, and meeting scheduling

• Support tracking of regulatory submissions, training logs, delegation logs, and study milestones

• Coordinate sponsor and CRO visits, including SIVs, IMVs, and closeout meetings

• Maintain organized filing systems for research documents, contracts, and communications

• Track deadlines, deliverables, and cross-functional tasks across multiple studies

• Support recruitment initiatives, community events, and research outreach activities

• Assist with invoice tracking, budget documentation, and vendor coordination

Minimum Qualifications:

• Minimum 2–3 years of administrative experience in clinical Trials (required)

• Strong understanding of Clinical Trials operations, regulatory processes, and sponsor interactions

• Exceptional organizational, communication, and multitasking skills

• Proficiency in Microsoft Office, CTMS platforms, and document management systems

• Ability to work independently, anticipate needs, and manage competing priorities

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