Procurement Specialist

SUMMARY:

The Procurement Specialist 3 performs duties in the procurement of related to goods, professional services, and construction contracts. Compile bids, data and purchasing documents. Manages suppliers, bids and change orders.

Assist in and assembles data for the preparation of specifications and request for bid forms. Prepare lists of bids of vendors. Manages suppliers, bids, and change orders. Conducts market analysis and reviews specifications. Review bid discrepancies with requisitioner and bidder. Follow security and safety policies and procedures in carrying out work duties. Provides on the job training.

Position may be called upon to direct specific project activities or to work as a team member. Conduct routine field inspections of purchases. Prepare simple graphs and charts and other statistical records. Perform related work duties as assigned.

• Clerical and office methods, records and equipment
• Principles of purchasing work, basic accounting and data/statistical analysis
• Methods, practices and procedures involved with the purchase and delivery of materials and supplies in compliance with policies and ordinances
• Bids and contracts analysis, contract law, and the legal aspects of purchasing
• Properties and general characteristics of several broad procurement classes
• Purchasing principles, practices, and methods including specifications review
• Receiving, inspection and testing methods
• Supplier quality assurance functions

• Communicate effectively with internal and external customers and vendors
• Compile data and apply analytical methods
• Secure competitive bidding and locate sources of supplies
• Manage suppliers
• Perform salvage and recycling work
• Conduct price studies and market analyses
• Assist with developing and reviewing specifications
• Use advanced technology

• Communicate effectively with internal and external customers and vendors
• Compile data and apply analytical methods
• Secure competitive bidding and locate sources of supplies
• Manage suppliers
• Perform salvage and recycling work
• Conduct price studies and market analyses
• Assist with developing and reviewing specifications
• Use advanced technology

• Work effectively in a team-based, flexible workforce with minimal supervision
• Execute all skills and duties classification
• Use job-specific data management systems
• Analyze purchase orders and contracts
• Distribute information, negotiate conditions, and resolve conflict with vendors and contractors
• Effective utilize appropriate security and safety equipment and procedures
• Maintain regular and reliable attendance
• Communicate effectively, both verbally and in writing
• Understand and follow verbal and written instructions
• Establish and maintain effective working relationships with others
• Communicate frequently with team members and other units across Department about process, equipment or potential problems
• Develop proficiency in unit specific operations and software
• Direct team activities or to work as a team member
• Assist in and assemble data for the preparation of specifications and request for bid forms
• Prepare lists of vendors
• Conduct routine field inspections of purchases
• Prepare lists of bids received
• Review bid discrepancies with requisitioner and bidder
• Prepare simple graphs and charts and other statistical records and reports
• Index and file purchasing documents
• Perform a variety of clerical tasks incidental to purchasing work
• Perform related work duties as assigned
• Perform purchasing or salvage sales work in a broad assigned area
• Review requisitions and confer with customers regarding requirements, specifications, quality, quality, and delivery of goods and services
• Prepare requests for bids
• Solicits, receives and analyzes quotations for standard and non-standard items
• Award contracts and carry out the necessary follow-up and expediting activities to ensure delivery as required
• Prepare and maintain a list of vendors and catalogs
• Recommend approval of daily request for purchase based on compliance with existing policies, City ordinances, and Finance directives
• Generate and respond to correspondence regarding bids, requisitions, cancellation of orders, price changes and adjustments
• Respond to vendor and supplier inquiries in person, by telephone or writing
• Review incoming purchases requisitions
• Arrange work flow and distribute work assignments to expedite the handling of requisitions and bids
• Decide disposition of questionable bids
• Review purchase…