Procurement Specialist

Job Title: Procurement Specialist I

Department: Procurement and Material Control

Classification: Exempt

Supervisor

Title:

Strategic Sourcing and Procurement Director

Safety Sensitive: No

Remote Status: Potential with Approval from Supervisor

General

Summary:

Under the direction of the Strategic Sourcing and Procurement Director, the Procurement Specialist I is responsible for technical and administrative functions of the purchasing activities for the company, which includes purchasing and contract administration. This position prepares bids, proposals and award documents; administers contracts, conducts negotiations in accordance with applicable federal, state and local laws, ordinances, rules and regulations, while maintaining the highest level of professionalism and confidentiality.

Duties and Responsibilities:

• Procures or coordinates the equipment, goods, services, and supplies required by various departments in accordance with all applicable federal, state and local laws, policies and procedures
• Prepares technical and complex specifications, contracts and solicitation documents, including all related research and value analysis
• Prepares and analyzes competitive sealed bids, competitive sealed proposals, requests for quotations (RFQ) and requests for proposals (RFP)
• Identifies and notifies potential sources
• Conducts pre-bid and pre-proposal meetings
• Coordinates and supervises activities of evaluation committees
• Edits requisitions and confer with departments regarding requirements, specifications, quantity, quality and delivery
• Negotiates with sellers and prepares awards
• Performs contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, negotiation of contract amendments, extensions and change orders
• Performs or obtains cost/price analysis, as appropriate
• Monitors sellers’ compliance/performance to ensure that specifications/statement of work are met
• Maintains status and project file records of procurements including changes and modifications
• Performs contract audits when required
• Reviews and executes contracts, purchase orders, change orders and other documents within delegated authority
• Maintains the integrity of the public procurement process
• Researches market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services
• Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow-up
• Actively solicits feedback from colleagues and supervisor on opportunities for growth and development
• Retrieves files and documents from the designated procurement folders and drives on the company network.
• May utilize approved external programs essential to the procurement deparment’s regular operations.
• Incorporates safety into all aspects of job functions
• Must work within established methods, practices, procedures, policies of the DTC and federal or state laws
• Performs other duties as assigned

Supervision Given To
: N/A

Education,

Experience and Qualifications:


Minimum:

• Bachelor’s degree in Public or Business Administration, or related field
• 3 years of experience as a buyer or purchasing agent
• Combination of education and experience may substitute for minimum requirements

Preferred:

• Experience in the public sector
• Certified Professional Public Buyer (CPPB) or equivalent

Knowledge, Skills, and Abilities:

Essential
:

• Knowledge of contract documents, solicitation methods and contract administration related to procurement
• Knowledge of mathematics to perform computations and collect statistics for basic cost and price analysis
• Knowledge of laws, policies and procedures governing public…