Construction Administrator

Position Summary:

The Construction Administrator serves as a critical bridge between design and construction, ensuring projects are executed with precision, accountability, and excellence. This role provides leadership-level construction phase oversight, documentation management, financial tracking, and coordination across project stakeholders.
The Construction Administrator safeguards design intent, monitors project performance, mitigates risk, and ensures compliance-supporting Kingscott's commitment to delivering exceptional environments for our clients.
This position requires significant in-field presence and proactive collaboration with project teams, contractors, and clients across the State of Michigan. This position also requires the individual be a resident in the State of Michigan with the ability to travel throughout the state to client sites and to meet project and team needs.

Organizational Values:
Our belief in people guides everything we do. We partner with clients and collaborators who place people at the center of their work.

• Investing in People

• Achieving the Extraordinary

• Serving with Humility

• Finding Fun in Our Work

• Committing Ourselves to Mutual Success

• Fearlessly Exploring

• Striving for Authenticity

Essential Responsibilities:

1. Construction Phase Leadership & Oversight

• Serve as Kingscott's representative during construction.

• Monitor construction activities for conformance with contract documents and design intent.

• Conduct regular site visits and document observations through detailed field reports.

• Proactively identify risks, discrepancies, and constructability concerns, recommending solutions.

2. Documentation & Contract Administration

• Assist with and maintain all construction-phase documentation including:
o RFIs
o Submittals and shop drawings
o Change orders and proposal requests
o Meeting minutes
o Field reports

• Ensure documentation is complete, accurate, timely, and audit-ready.

• Review contractor applications for payment for accuracy and contract compliance.

3. Communication & Stakeholder Coordination

• Facilitate clear and timely communication between owners, contractors, consultants, and internal teams.

• Coordinate design team site visits and specialty inspections.

• Support alignment between client expectations and construction execution.

• Maintain professional relationships that foster collaboration and trust.

4. Schedule & Budget Monitoring

• Track construction schedules and identify potential delays or sequencing conflicts.

• Assist in evaluating schedule recovery plans when needed.

• Monitor construction budgets and change order trends.

• Support cost control and financial transparency throughout the project lifecycle.

5. Procurement & Submittal Review Support

• Monitor procurement milestones and long-lead items.

• Coordinate submittal review workflows between contractors and design teams.

• Ensure timely return of reviewed documents to maintain project momentum.

6. Permitting & Regulatory Compliance

• Assist in securing necessary permits and inspections.

• Monitor compliance with local, state, and federal building regulations.

• Support successful project closeout, including certificates of occupancy and final documentation.

7. Quality Assurance & Risk Mitigation

• Support implementation of quality control procedures.

• Review work in progress to ensure adherence to plans and specifications.

• Identify and escalate potential quality or safety issues early.

8. Safety Awareness

• Promote a culture of safety and awareness on job sites.

• Observe site conditions and report unsafe practices or non-compliance.

9. Meetings & Reporting

• Organize and attend construction progress meetings.

• Prepare clear, actionable meeting minutes.

• Generate executive-level progress reports summarizing schedule, budget, risk, and quality status.

10. Travel Requirements

• Travel throughout Michigan is essential.

• Up to four (4) days per week on-site, with one (1) day dedicated to administrative processing and documentation.

• Must maintain reliable transportation and ability to travel independently.

Non
- Essential Responsibilities:

• Support business development efforts, client interviews, and industry…