Payroll Administrator

SUMMARY

The purpose of this position is to assist and support the accounting and payroll functions of the Finance Departments, to establish and maintain fiscal payroll records in accordance with professional accounting principles and practices and HUD requirements, maintain the payroll and associated records and reports and prepare reports and statements as needed.

• Three or more years of relevant payroll processing experience.
• High School diploma or equivalent
• Associate degree in a related field preferred.

• Three or more years of relevant payroll processing experience.
• Experience in processing Bi-Weekly pay frequencies.
• ADP Workforce experience highly preferred
• Public sector experience is preferred

• Must pass federal, state, and local criminal investigation clearances, and pass a drug screening test administered by the Commission or its designated provider
• Must be bondable and have a satisfactory work history

• Knowledge of multi-state payroll, FLSA, IRS, Federal & State regulations.
• Knowledge of accounting principles and internal controls for financial reporting.
• Knowledge of time and attendance requirements, payroll regulations and tax reporting procedures
• Knowledge of Housing & Urban Development Public Housing regulations and policies pertinent to the department
• Knowledge of HUD programs, requirements, and policies/procedures
• Knowledge of DHC and departmental policies, procedures, and goals.
• Knowledge of organization's structure, policies and procedures.
• Knowledge of standard office procedures, filing, and standard office equipment, including computer, fax copier, telephone system
• Knowledge of the principles and practices of automated information systems. and data processing
• Knowledge of basic office practices, procedures, and equipment
• Knowledge and understanding of Generally Accepted Accounting Principles and Federal/State financial regulations
• Knowledge of the principles and practices of financial management, and ability to supervise and train employees
• Knowledge of Uniform Relocation Assistance, Cost Control and Safe Harbor Requirements
• Knowledge of accounting-related software
• Knowledge of sales and use tax procedures
• Knowledge in Development of new ACC units; understanding of accounting principles grants accounting and applicable HUD regulations
• Knowledge of federal, state and local financial regulations related to accounting and financial record keeping
• Knowledge of financial regulations pertaining to HUD, low-income housing HOPE IV, RHF and related programs
• Knowledge of HUD programs, requirements and policies & procedures
• Knowledge of US Generally Accepted Accounting Principles (GAAP)
• Knowledge of fund and governmental accounting practices and principles
• Knowledge of the principles and practices of budgeting and budget administration
• Knowledge of the principles and practices of grants management
• Knowledge of the principles and practices of contract administration
• Knowledge of advanced cost and financial analysis principles and techniques

• Act Independently
• Analyze Situations
• Attend to Details
• Communicate Verbally
• Communicate in Writing
• Concentrate
• Empathize
• Identify Problems
• Initiate
• Manage Pressure
• Motivate
• Multi-Task
• Organize
• Think Creatively

• Calculate, compute, summarize and/or tabulate data and information
• Communicate effectively orally or in writing with relevant stakeholders, internal and external, from a variety of backgrounds
• Develop and maintain recordkeeping systems and procedures
• Evaluate information against a set of standards
• Exercise sound judgment in analyzing situations and identifying potential problems within scope of responsibility
• Forge strategic partnerships with relevant stakeholders
• Maintain confidentiality
• Master position-specific software
• Operate a computer to perform various work-related tasks
• Operate standard office equipment
• Perform mathematical calculations with speed and accuracy
• Plan, organize, complete or assign work and special projects in order to meet organizational goals
• Plan, organize, coordinate, and follow through on work projects to ensure efficiency
• Prepare written documents/reports with proper sentence structure, grammar and overall completeness
• Provide high level, quality customer service both internally and externally
• Read and understand department specific documentation, and policies and procedures
• Research issues using a variety of sources to obtain data and information
• Resolve issues using all available resources
• Respond effectively to sensitive inquiries or complaints
• Review and edit documents for accuracy and completeness
• Understand and apply HUD organizational rules, instructions, policies and procedures appropriately
• Work effectively with a diverse group of stakeholders
• Work under pressure of deadlines

• No direct employee supervisory responsibilities

• Controller

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