Administration and Finance Associate Director - Office of Women’s Health

Administration and Finance Associate Director
- Office of Women’s Health

Wayne State University is searching for an experienced
Administration and Finance Associate Director
- Office of Women’s Health at its Detroit campus location.

Wayne State is a premier, public, urban research university locatedin the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Ourdeep-rooted commitment to excellence, collaboration, integrity,diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Reporting to the AVP of Health Affairs, the Administration &Finance Associate Director is responsible for directing the financial, operational, and administrative activities of the Officeof Women’s Health, including budgeting, accounting, financial analysis and reporting, sponsored program administration,HR/payroll coordination, procurement oversight, and operational planning in support of departmental strategic initiatives.

Manage, plan, and maintain all unit budgets in accordance withallocation provisions, budget policy, and regulations for all fundtypes including revenues, scholarship, endowment funds, andsponsored programs . Assist with the development of short andlong-term strategic plans . Prepare projections or forecasts of expenses in comparison to budget categories/line items to avoiddeficits, optimize use of available funds, and adhere to approvedbudget parameters. Provide financial reporting to assist management in their planning and decision making .

Use systems to analyze,interpret, and report on data . Complete ad-hoc analyses and special projects .

Review and approve purchase requisitions and procurement cardtransactions, ensuring timely and accurate processing, adherence tobudget, and compliance with department and University policy.

Manage HR/Payroll functions, including creation and/or approval of Electronic Personnel Action Forms and Position Action Requests .Reconcile Human Resource Management System to Financial Management System.

Lead accounting function for the Office of Women’s Health. Prepare journal vouchers and account reconciliations, and review/approvetransactions or reconciliations prepared by subordinates. Maintain internal control systems to assure integrity of financialtransactions to prevent errors, omissions, and possible fraudulentactivity . Monitor, identify, and reconcile all aspects of financial compliance with department and University policy .Develop and monitor administrative policies and procedures.

Provide financial and administrative oversight for sponsored programs and research-related activities, including grantbudgeting, post-award financial management, effort monitoring,reconciliation, compliance review, forecasting, and coordination with principal investigators and University research administrationoffices .

Manage and provide direct supervision to staff . Will recruit,hire, train, direct daily activities, discipline, and develop staffto ensure accurate and timely service and delivery. Coordinatefinancial administration and operational support for departmentalprograms, sponsored projects, and clinical/community initiatives within the Office of Women’s Health. Monitor expenditures,facilitate interdepartmental cost transfers, and work collaboratively with University departments and external partners to resolve financial and operational issues.

Perform other related duties as assigned.

E ducation:
Master's degree

• Master ’s degree from an accredited college or universitysupplemented by coursework in business administration, accounting/finance, or related field .

• G raduate degree in business/finance and/or professionalcertification (CPA, CMA, CFA, etc.) preferred.

Experience:

Specialist (minimum 5 years of job-related experience)

• 5+ years of progressively responsible experience in financial administration, budgeting, accounting, research administration, or business operations, preferably within higher education, academicmedicine, healthcare, or a related environment.

• Previous supervisory experience is strongly preferred.

• Comprehen…