Practice Manager

Summary

Under general supervision of the Chief Operations Officer, the Practice Manager is accountable for provision of expert management services to the inter-disciplinary practice (including medical, dental, and behavioral health services), providing oversight of the processes, procedures, and employees providing registration services to patients. Specifically, the Practice Manager will be accountable to the principals of the practice for the performance of staff other than practitioners, provision of accurate and timely financial data, development and maintenance of organization systems to maximize productivity in the workplace, maintenance of the assets of the practice and continuous review of the operating environment of the practice.

• Manages the business operations of assigned practice in accordance with organizational goals and objectives
• Collaborates and communicates effectively / efficiently with other Practice Managers and Operations personnel to ensure efficient and cost-effective operations, including but not limited to:
• Medical Staff to assist in timely credentialing of providers at client hospitals, delinquent charts, expired credentials
• Billing department to assist in timely / accurate billing charge capture and submission
• Recruiting to address current and future clinical openings
• Collaborates with Physician Leader and Quality Department to standardize best practices and processes throughout clinical practice
• Ensures compliance with regulatory agencies governing healthcare delivery by regularly communicating with clinical providers
• Works closely with clinical providers to ensure that operations and site are managed and staffed appropriately according to practices' needs
• Reviews patient satisfaction surveys with clinical providers
• Works with management and administration to address issues promptly
• Acts as primary liaison between hospital, practice employees and contractors
• Maintains overall responsibility for scheduling to provide adequate coverage for each practice
• Participates in the interview process for new clinical providers and conducts on-site orientations for all new clinicians with assistance of scheduling team
• Conducts annual surveys in accordance with established guidelines
• Other operational duties as required, including assisting scheduling with shift coverage for any site in need and after-hours on-call duties as assigned
• Works with Administration to achieve targets for patient volume / encounters
• Works with outreach in business development in the service area
• Conducts incident investigating and reporting
• Serves as a fire and safety champion
• With support of Chief Medical Officer, serve as liaison between physicians and all other departments as required to meet operating needs.
• Review and approve time sheets for payroll processing
• Address performance and/or behavior issues appropriately and complete annual performance evaluations
• Work closely with administration, finance, human resources, and quality departments to communicate and execute practice-wide policies and procedures.
• Attend and participate in all required meetings and training sessions.
• Work closely with finance regarding monthly financial statements and site financial performance.
• Manages inventory, purchasing and operating expenses that adheres to budget
• Ensures clinic compliance with all regulatory agencies governing health care delivery and the rules of accrediting bodies. Continually monitors operations, programs, physical properties.
• Maintains CMS guided payment programs at the practice level
• Serve as a resource for physicians and staff with regard to EMR systems.
• Maintain patient confidentiality and adhere to HIPAA regulations as appropriate.
• Leads daily Patient Care huddles as appropriate.
• Leads clinic site procurement process including generating purchase orders, ensuring accuracy, receiving/verifying inventory and follow up on pending orders.
• Adhere to Advantage Health Centers employment guidelines at all times.
• Perform mandatory in-service training including but not limited to OSHA and harassment.
• Accountable for the maintenance of clinic site assets to ensure patient and staff safety

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