Legal Billing Specialist II

Powerwell is a leading recruitment firm helping our clients discover top talent. We are recruiting for a Legal Billing Specialist II
. Candidates must be able to work a hybrid work schedule in Detroit, MI. Candidates must have a minimum of at least three years of prior legal billing experience. Candidates must have strong knowledge and experience with law firm billing software (Aderant) and be proficient with other e-billing applications such as Bill Blast, Serengeti, Passport, and/or TyMetrix.

About Our Client:

Our client is a premier business law firm, based in Michigan with an international practice. They are consistently recognized as one of the 101 Best and Brightest Places to Work, we earned this recognition by recruiting attorneys and staff members with outstanding credentials. Currently, we are looking for a Billing Specialist II for our client's Detroit office. In addition to our client's Detroit and Chicago Offices, they have offices in Grand Rapids, Lansing, Ann Arbor, Bloomfield Hills, Kalamazoo, Chicago, IL, and Washington D.C. With more than 350 attorneys working in 60 different areas of concentration, our client provides timely and cost-effective counsel to clients in numerous industries.

Job Description:

The Legal Billing Specialist II is responsible for managing the billing and invoicing processes with strong proficiency in legal billing. This includes but is not limited to coordinating and executing the entire billing process for assigned billing attorneys and clients, editing pre-bills, processing and transmitting client invoices, maintaining client billing guidelines, prompt resolution of billing inquiries or requests. The Legal Billing Specialist II plays a critical part in ensuring accurate, compliant, and timely billing to clients by collaborating well with attorneys, clients, and other staff members.

Responsibilities:

• Generate, review, and accurately prepare invoices for legal services, ensuring adherence to client-specific billing guidelines, fee arrangements, and timekeeping records.
• Generate Pre-Bills, make edits, and finalize bills. Mail and/or Email final bills to the clients.
• Maintain detailed records of billing transactions, adjustments, and correspondence related to billing disputes and resolutions.
• Familiarity with legal billing software systems (e.g. Aderant, Bill Blast) to manage billing processes and ensure accuracy.
• With respect to e-billing, upload new timekeeper rates in e-billing vendor sites, request new matter setups in e-billing vendor sites, and monitor status of the invoices ensuring rejected bills are timely addressed.
• Process and submit electronic (Legal Electronic Data Exchange Standard - "LEDES") invoices through various online e-billing platforms (e.g., Serengeti, TyMetrix).
• Manage and track reimbursable expenses, disbursements, and other billable costs associated with legal matters.
• Prepare detailed billing reports for attorneys, summarizing billing information and providing aging analysis. Assist with special projects as needed.
• Address billing inquiries, discrepancies, and payment issues promptly and professionally, providing exceptional client service.
• Maintain organized billing records and databases, including client matter information, fee structures, and payment terms.
• Collaborate with lawyers, paralegals, and administrative staff to resolve billing-related issues, update client files, and streamline billing processes.

Qualifications:

• Bachelor's degree in Accounting, Finance, Information Technology or a related field or equivalent relevant experience.
• At least three years of prior law firm billing experience is a must.
• Knowledge of electronic billing, including tracking status, troubleshooting, and working with clients/attorneys.
• Strong attention to detail and problem-solving skills.
• Strong knowledge and experience with law firm billing software (Aderant) and proficient with other e-billing applications such as Bill Blast, Serengeti, Passport, and TyMetrix are strongly preferred.
• Understanding of LEDES formats, with knowledge of ASCII and XML formats is a plus.
• Strong knowledge and intermediate proficiency in MS Office, particularly Word and Excel.
• A strong…