Purchasing Manager

About this position

PURCHASING MANAGER

Pay Grade: 8

Position Summary

Under the general direction of the Procurement Administrator the Purchasing Manager is responsible for the administration, development, issuance, evaluation, negotiation, and award of formal and informal procurement solicitations for Detroit Wayne Integrated Health Network (DWIHN). This position assists the Procurement Administrator in coordinating the daily operations of the Procurement Department by providing operational leadership, assisting with the supervision and development of procurement staff, coordinating procurement activities, and ensuring compliance with DWIHN policies and applicable federal, state, and local procurement requirements.

The Purchasing Manager actively participates in competitive procurement activities to develop and administer solicitations, coordinate procurement schedules, and support departmental objectives. The position exercises independent judgment in the administration of assigned procurement activities while supporting the Procurement Administrator in implementing departmental initiatives, maintaining procurement compliance, and promoting continuous process improvement.

The Purchasing Manager serves as a procurement resource for staff, stakeholders, and vendors throughout the procurement lifecycle and assists in maintaining the quality, consistency, integrity, and efficiency of Procurement Department operations.

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• Collaborate with the Senior Buyer to plan, develop, issue, evaluate, negotiate, and award formal and informal competitive procurements.
• Prepare, review, and administer Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Invitations for Bids (IFBs), Requests for Information (RFIs), and other procurement documents.
• Coordinate procurement projects with internal departments to identify business needs, develop scopes of work, and establish solicitation requirements.
• Facilitate pre-bid conferences, evaluation committee meetings, vendor presentations, negotiations, and procurement recommendations.
• Prepare and review procurement-related documents, including addenda, evaluation tools, recommendation memorandums, determination letters, intent-to-award notices, and procurement justifications.
• Conduct market research and procurement planning activities to support competitive procurement strategies.
• Ensure procurement activities are conducted in accordance with DWIHN policies and applicable federal, state, and local procurement requirements.
• Provide procurement guidance regarding procurement methods, solicitation strategies, competitive requirements, and contract administration.

• Assist with the preparation, review, renewal, amendment, and administration of contracts and procurement-related agreements.
• Review requisitions, purchase orders, procurement justifications, and supporting documentation for accuracy, completeness, and compliance.
• Maintain complete and accurate procurement records in accordance with organizational policies and record retention requirements.
• Assist with vendor performance monitoring and the resolution of procurement-related issues.
• Participate in procurement audits, compliance reviews, and corrective action initiatives as necessary.

• Assist the Procurement Administrator in supervising, mentoring, and developing the Senior Buyer, Procurement Agents, and assigned procurement staff.
• Coordinate the daily activities and workload of procurement staff to support departmental priorities and procurement timelines.
• Provide day-to-day guidance and technical support to procurement staff.
• Review procurement work products for quality, consistency, accuracy, and compliance prior to executive review.
• Assist with employee training, onboarding, and professional development initiatives.
• Promote collaboration, accountability, and continuous improvement throughout the Procurement Department.

• Serve as a procurement subject matter expert and resource for departments, stakeholders, staff, and vendors.
• Provide…