Project Management Coordinator

BioIVT is a leading global provider of research models and value-added research services for drug discovery and development. We specialize in control and disease-state biospecimens, including human and animal tissues, cell products, blood and other biofluids. Our unmatched portfolio of clinical specimens directly supports precision medicine research, aiming to improve patient outcomes by coupling comprehensive clinical data with donor samples. As the premier supplier of hepatic products, including hepatocytes and subcellular fractions, BioIVT enables scientists to better understand the pharmacokinetics and drug metabolism of newly discovered compounds and their effects on disease processes.

By combining our technical expertise, exceptional customer service and unparalleled access to biological specimens, BioIVT serves the research community as a trusted partner in elevating science.

The Project Management Coordinator reporting to the Order Management Supervisor will be responsible for managing Inventory, Catalog and Backorder Projects by coordinating internal and external resources to meet client expectations for on‑time delivery. This position will also ensure compliance with Environmental Health and Safety (EHS) policies, State Departments of Health, Good Documentation Practices (GDP), Good Laboratory Practice (GLP), Good Manufacturing Practices (GMP), Good Clinical Practices (GCP), and other regulatory requirements such as CLIA, CAP, USP, ISO 9001, USDA regulations, HTA license, DEA, and State Controlled Substance programs where site appropriate.

• Management of all Inventory, Catalog and Backorder Sales Orders from project initiation to project delivery, coordinating resources to ensure delivery within specified timelines.
• Creation and maintenance of accurate project documentation, including project manifests and forecast dates.
• Reservation and release of clinical inventory samples in the LIMS in accordance with established service level agreement.
• Ensuring samples are sent to testing vendors on a set cadence and documenting the information.
• Coordination with internal teams to support any post order questions, issues or credits.

This position is in Detroit and the employee will be expected to be on site, full time.

• Bachelor’s degree (B.S./B.A.) from a four‑year college or university; or high school graduate with three years of related experience and/or training; or equivalent combination of education and experience. Bachelor’s degree in a biological or chemical science field preferred. With 2 years of work experience in Biotechnology or Health Care industries is preferred.

• Proficiency in a variety of computer software programs including MS Office.
• Strong technical background and technical understanding, laboratory and/or medical experience.
• Excellent attention to detail along with strong communication skills—both written and verbal.
• Time management skills with the ability to effectively manage and prioritize workload.
• Experience with Salesforce and X3 ERP a plus.

While performing the duties of this job, the employee may be required to stand; walk, sit, stoop, kneel, crouch, crawl, speak, hear/listen, smell, display manual dexterity, reach with hand and arms. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee will be working in a professional office environment using standard office equipment. A full‑time Monday through Friday workweek with general business hours and flexibility to occasionally work additional hours as needed and approved by management.

We offer a comprehensive benefit package for eligible team members, including medical, dental, vision, short‑term/long‑term disability, life insurance, hospital indemnity and accident insurance. We also provide a generous retirement plan with a company match. Eligible employees enjoy competitive time‑off policies and a collaborative environment that promotes growth from within.

BioIVT is an equal opportunity employer. We celebrate diversity and are dedicated to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We strongly encourage veterans and individuals with disabilities to apply and are committed to providing reasonable accommodations throughout the application and employment process.