Accounts Payable Associate II

At Niagara, we’re looking for Team Members who want to be part of achieving our mission to provide our customers the highest quality most affordable bottled water.

This position is responsible for entering data and reviewing electronic invoicing to achieve accurate and on time payments to suppliers. The Accounts Payable Associate II is responsible for researching discrepancies through the use of both internal and external contacts. The role requires a high level of productivity and exceptional customer service to Niagara’s suppliers and internal customers.

• Process invoices, both manually and electronically, using a 3‑way match system and a 2‑way match system and apply payments to appropriate invoices using payment applications such as wires or credit cards.
• Handle invoices that require multiple steps, also known as complex invoices.
• Enter data accurately.
• Research and correct payment discrepancies by working with AP Banking and the Controller Team.
• Research and correct invoices that are processed manually and via automation such as OTM, EDI, OBN and BOTs.
• Recommend updates for automation tools such as OTM, EDI, OBN and BOTs; work with the AP Analyst or Continuous Improvement Team for implementation.
• Voice recommendations/enhancements on reporting that will improve time efficiency in AP.
• Work with the Continuous Improvement Team and AP Analyst to ensure proper usage and maintenance of automation tools such as but not limited to: OTM, EDI, OBN and BOTs.
• Research and correct invoice and payment discrepancies.
• Review invoices against payment selection and resolve discrepancies.
• Take appropriate discounts and meet payment terms that optimize rebate opportunities.
• Perform monthly review of supplier statements and resolve issues with internal departments and suppliers.
• Research and resolve complex supplier issues and disputes by coordinating with suppliers and internal teams to ensure prompt and effective resolution.
• Solve issues through communication with affected internal departments and suppliers.
• Maintain and update vendor information in system.
• Create and maintain job aids to improve workflow.
• Continually review processes, procedures and work habits to improve workflow and cost saving opportunities.
• Suggest process improvements to enhance efficiency and accuracy.
• Pull reports as needed.
• Perform monthly accrual review.
• Prepare for Month End Closing:
  • Review Monthly Aging Report.
  • Review Prepayments and apply payments accordingly.
  • Research invoices in Exception Report and adjust incorrect postings.
• Maintain a high level of productivity and strive to meet KPIs.
• Provide excellent customer service to suppliers and internal departments.
• Ability to perform mathematical computations such as addition, subtraction, multiplication, division, percentages, and fractions quickly and accurately.
• Strong problem solving, analytical and multi‑tasking skills.
• Solid knowledge of and comfort with automation applications such as Monitor Pro, OACS, Agile.
• Intermediate computer program skills in Microsoft Office, Excel and Power Point.
• Ability to work independently, and with a team, in a fast‑paced, high‑volume environment with emphasis on accuracy, organization and timeliness.
• Ability to competently use a computer keyboard and 10‑key by touch.

• Assist with the credit card program.
• Support the travel platform.

• Minimum Qualifications:
  • 2 Years – Experience in Accounting Field.
  • 2 Years – Experience in an Accounting Clerk Position, including 3‑way match.
• Preferred Qualifications:
  • 4 Years – Experience in Accounting Field.
  • 4 Years – Experience in an Accounting Clerk Position, including 3‑way match.

• Lead Like an Owner
  • Makes safety the number one priority.
  • Keeps alert for safety issues and escalates immediately.
  • Effectively prioritizes tasks based on department goals.
  • Shows respect to others and confronts interpersonal issues directly.
  • Prioritizes resolution of customer issues effectively.
  • Responds promptly and honors commitments to internal and external customers.
• InnovACT
  • Makes recommendations to continuously improve policies, methods, procedures, and/or products.
  • De…