Payroll and Administrative Coordinator

Description

This full‑time, hourly, non‑exempt position is in the Administration department and reports to the Senior Accountant and Credit Analyst. The job is located in Dinuba, CA. The schedule is March–October (off season) Monday‑Friday 7:30 am‑4:00 pm and November–February (busy season) Monday‑Saturday 7:30 am‑4:00 pm. Pay is $23–$29 per hour, based on experience and qualifications.

As the Payroll and Administrative Coordinator, you will lead the administration of weekly seasonal payroll and support Accounts Receivable (AR) and Human Resources (HR) operations through various administrative tasks that include accurate recordkeeping, reporting, and general assistance.

• Process weekly payroll for seasonal employees and maintain accurate payroll records and reporting.
• Work closely with the Senior Accountant and Credit Analyst on AR tasks such as scanning checks, posting cash to customer accounts, maintaining an MS Excel AR log, and gathering customer credit information.
• Assist with HR administration tasks, including supporting seasonal onboarding and off‑boarding, maintaining accurate employee records, assisting with workers’ compensation, and supporting EDD and/or federal employment requests.
• Manage incoming and outgoing mail, including opening, sorting, distributing, and preparing outgoing postal items.
• Assist the General Manager with various administration tasks as needed.
• Assist employees with payroll and basic HR questions.
• Perform other duties as required.

Work Environment:
Extended periods at a computer workstation. Requires sitting, standing, bending, and reaching. Occasional lifting up to 40 lb. Requires manual dexterity sufficient to operate standard office machines such as computers, copiers, calculators, telephones, and other equipment. Requires normal hearing and vision.

Travel Requirements: 0–10 %.

• Minimum of two (2) years of administrative experience, including payroll and human resources responsibilities. Degree in business or related field preferred.
• Bilingual in English and Spanish required.
• Experience with payroll software required; experience with Paylocity preferred.
• Familiar with Microsoft Office Suite (Word, Excel, Teams, Outlook).
• High degree of discretion and professionalism when handling confidential information.
• Well‑organized, detail‑oriented, and accountable work ethic.
• Demonstrated verbal and written communication skills.
• Experience with I‑9 verification preferred.

• Medical, dental, and vision offered to employees and their families.
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options.
• Paid time off and paid holidays.
• Short‑term and long‑term disability and life insurance.
• 401(k) retirement plan with company match and profit sharing.
• Employee growth and development opportunities.
• Tuition reimbursement.