Project Coordinator

Reports to:

Project Manager or Operations Manager FLSA Status:
Non-Exempt Position Summary

The Project Coordinator is responsible for assisting the Operations Manager and/or Project Management group(s) with coordination duties associated with projects, including resolving minor customer and vendor issues.

• Provide and maintain document control, JDE, Prolog for project team or operations teams
• Assist PM team in project start up and closeout
• Assist PM team in collections, update and report on collections
• Help procure submittal requirements
• Assist with tasks related to shop drawings
• Perform labor cost to complete functions, including field support
• Maintain ISEC punch list, report on progress
• Maintain customer/vendor contract status and functions
• Manage vendor or customer tasks/issues
• Coordinate and assist with new hire paperwork, timecard reporting, report on both as required by ISEC or customer.
• Coordinate customer or vendor pay applications as assigned
• Coordinate or perform duties related to:
  • Data entry
  • Document control
  • Administrative assistance
• Support Field teams as assigned (ordering consumables, assisting with reporting, etc.)

Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• College degree with coursework in a technical area.
• 2 years construction industry experience in an administrative role – i.e. Project Coordinator, Project Assistant/Administrator or Contracts Administrator
• Experience responding to customer and/or vendor concerns

• Experience in construction coordination and closeout
• Experience providing contractor or vendor support
• Ability to read plans and specifications

• High School Diploma or equivalent or at least 2 years in an administrative or coordinator role in the construction industry.
• Experience assisting multiple teams

• Strong communication skills
• Proficiency in MS Office Suite applications, specifically Excel, Word and Power Point

• Demonstrates commitment to deliver outstanding service– both with internal and external customers
• Takes ownership to personally resolve customer problems (or find someone who can)
• Listens well, asks clarifying questions, and checks for agreement with customers
• Committed to following-up with customers in all instances in a timely manner
• Strong sense of accountability - ensures that you will do what you say that you are going to do
• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful
• Positive attitude