Business Manager

Job Type

Full-time

Description

Summary of Benefits

Reports to: Pastor

Bookkeeping

• Process and pay invoices and file paid invoice copies.

• Post all accounting data into Quick Books program.

• Reconcile bank accounts monthly.

• Prepare and submit data to diocesan accounting department for parish financial reports.

• Reconcile diocesan financial reports with parish Quick Books program.

• Serve as resource person for Parish Finance Council; attend and prepare reports for quarterly Finance Council meetings; assist Pastor and Finance Council in the preparation of the annual budget.

• Enter school tuition and fees FACTS payments into Quick Books.

• Serve as liaison with diocesan offices.

• Communicate donation information with parish secretary for posting in church bulletin.

• Share school financial information with school Principal and Pastor.

• Reconcile Mass Intention Journal with checking account annually, forwarding overage to diocesan office.

• Produce and distribute annual donation statements for all parishioners giving over $500.00.

• Collect W-9 forms and certificates of liability insurance from vendors.

• Mail IRS forms 1096 & 1099 annually.

• Submit W-2 information for priest(s) to the diocese.

• Utilize the FACTS school tuition and enrollment database as needed.

Donations & Deposits

• Tabulate automatic giving donations in Quick Books.

• Work with volunteer money counters in totaling weekly collections.

• Process and take deposits for church and school to the bank.

• Code deposits in Quick Books accordingly.

• File deposit paperwork and receipts in appropriate files.

• Post and oversee volunteer posting of all envelope receipts and donations to the Parish Data System (PDS).

• Process donor acknowledgement letters for qualified charitable distribution donations.

• Reconcile school deposits with school administration's spreadsheet immediately after the deposit is made.

• Work with school staff in Guardian Angel appeal mailing, donation tracking, public digital donor acknowledgement, and donor acknowledgement mailing.

• Collect votive candle monies with parish Secretary.

• Seek, submit, and maintain information for Walmart school grant.

Human Resources

• Maintain employees' employment files.

• Process new employee paperwork and employee termination paperwork; send paperwork to the appropriate diocesan departments.

• Generate contracts for salaried staff and process accordingly.

• Process end of calendar year accounting paperwork and submit to proper entities (i.e., federal government, state government, diocesan accounting department).

• Tabulate employee vacation days, sick days, personal days, and paid personal time hours.

• Process criminal background checks for employees and volunteers.

• Communicate changes in employee handbook and diocesan policies to parish and school staff.

Miscellaneous

• Prepare for diocesan audits; implement post-audit procedure changes.

• Assist Principal in ISBE audit preparation.

• Destroy old files according to the diocesan document retention schedule.

• Attend semi-annual Business Managers' meetings.

Payroll

• Distribute parish and school employee timesheets; gather timesheets for processing.

• Process payroll in Paylocity program.

• Input payroll into Quick Books.

• File payroll paperwork.

• Scan and email payroll figures to the diocesan accounting department.

• Make Pastor and/or Principal aware of employee overtime.

• Distribute paychecks and/or paycheck stubs.

Purchasing

• Make purchases for parish office and Parish Buildings & Grounds Commission.

Requirements

• Minimum of Associate degree in Business, related discipline, or equivalent experience.

• Strong knowledge of Quick Books and Microsoft Office applications.

• Basic knowledge of accounting practices.

• Demonstrate understanding, respect and support of the Catholic Church teaching, mission, and values.

• Ability to work in a team environment and have a service mindset when working with others.

• Able to identify issues and propose recommendations/solutions.

• Can be trusted with highly confidential information.

• Strong drive to achieve results.

Salary Description

$19.51 - $28.29 / hour