Business Manager

Description

Salary range: $ 40,580 - $ 49,712

Full-Time: 40 hours per week

Benefits: (Use the "Apply for this Job" box below).-

Reports to: Pastor

• Oversee financial operations for parish & school.
• Maintain banking agreements and account documents.
• Process and pay invoices and file paid invoice copies.
• Post all accounting data into Quick Books program.
• Reconcile seven bank accounts monthly.
• Responsible for cash management between checking and savings accounts.
• Prepare and submit data to diocesan accounting department. Reconcile diocesan financial reports with parish Quick Books program.
• Share financial information with pastor and school principal.
• Prepare the annual budgets for parish & school. Work with principal on school budget. Draft employee payroll increases. Submit budgets to diocese.
• Prepare and publish parish financial report and the current budget to parishioners.
• Prepare reports and agendas for quarterly Finance Council meetings. Attend meetings.
• Prepare annual and monthly reports for state nutrition program. Keep compliant with nutrition program procedures.
• Collect W-9 forms and certificates of liability insurance from vendors.
• Mail IRS forms 1096 & 1099 annually.
• Submit W-2 information for priest(s) to the diocese.
• Facilitate & respond to diocesan and state nutrition department audits.
• Seeks, submits, and maintains information for grants.
• Coordinate payment plans for delinquent school families.
• Utilize the FACTS school tuition and enrollment database as needed.

• Supervise parish custodial staff. Supervise school custodial and kitchen staff in conjunction with principal.
• Process parish payroll in Paylocity program. Assist school supervisor with school payroll.
• Maintain employees’ employment files.
• Process new employee paperwork and employee termination paperwork. Send paperwork to the appropriate diocesan departments.
• Generate contracts for salaried staff and process accordingly.
• Tabulate employee vacation days, sick days, personal days, and paid personal time hours.
• Process criminal background checks for employees and volunteers.
• Communicate changes in employee handbook and diocesan policies to parish and school staff.

• Attend monthly Buildings and Grounds Committee meetings.
• Assist in communications between B & G Committee and Finance Council.
• Submit paperwork for projects to diocesan office as needed.
• Work with vendors on contracts and agreements as needed.

• Serve as liaison between parish/school and diocesan offices (accounting, legal, payroll, finance, charitable giving, health insurance, education office).
• Destroy old files according to the diocesan document retention schedule.
• Attend parish staff, diocesan and nutrition program meetings.
• Support office telephone VOIP system.

• Minimum of Associate degree in Business, related discipline, or equivalent experience.
• Strong knowledge of Quick Books and Microsoft Office applications.
• Basic knowledge of accounting practices.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
• Ability to work in a team environment and have a service mindset when working with others.
• Able to identify issues and propose recommendations/solutions.
• Can be trusted with highly confidential information.
• Strong drive to achieve results.