Business Manager

Job Type

Full-time

Description

Salary range: $ 40,580 - $ 49,712

Full-Time: 40 hours per week

Benefits: www.rockforddiocese.org/pdfs/accounting/Summary-of-

Reports to: Pastor

Financial

• Oversee financial operations for parish & school.

• Maintain banking agreements and account documents.

• Process and pay invoices and file paid invoice copies.

• Post all accounting data into Quick Books program.

• Reconcile seven bank accounts monthly.

• Responsible for cash management between checking and savings accounts.

• Prepare and submit data to diocesan accounting department. Reconcile diocesan financial reports with parish Quick Books program.

• Share financial information with pastor and school principal.

• Prepare the annual budgets for parish & school. Work with principal on school budget. Draft employee payroll increases. Submit budgets to diocese.

• Prepare and publish parish financial report and the current budget to parishioners.

• Prepare reports and agendas for quarterly Finance Council meetings. Attend meetings.

• Prepare annual and monthly reports for state nutrition program. Keep compliant with nutrition program procedures.

• Collect W-9 forms and certificates of liability insurance from vendors.

• Mail IRS forms 1096 & 1099 annually.

• Submit W-2 information for priest(s) to the diocese.

• Facilitate & respond to diocesan and state nutrition department audits.

• Seeks, submits, and maintains information for grants.

• Coordinate payment plans for delinquent school families.

• Utilize the FACTS school tuition and enrollment database as needed.

Human Resources

• Supervise parish custodial staff. Supervise school custodial and kitchen staff in conjunction with principal.

• Process parish payroll in Paylocity program. Assist school supervisor with school payroll.

• Maintain employees' employment files.

• Process new employee paperwork and employee termination paperwork. Send paperwork to the appropriate diocesan departments.

• Generate contracts for salaried staff and process accordingly.

• Tabulate employee vacation days, sick days, personal days, and paid personal time hours.

• Process criminal background checks for employees and volunteers.

• Communicate changes in employee handbook and diocesan policies to parish and school staff.

Buildings & Grounds

• Attend monthly Buildings and Grounds Committee meetings.

• Assist in communications between B & G Committee and Finance Council.

• Submit paperwork for projects to diocesan office as needed.

• Work with vendors on contracts and agreements as needed.

Miscellaneous

• Serve as liaison between parish/school and diocesan offices (accounting, legal, payroll, finance, charitable giving, health insurance, education office).

• Destroy old files according to the diocesan document retention schedule.

• Attend parish staff, diocesan and nutrition program meetings.

• Support office telephone VOIP system.

Requirements

• Minimum of Associate degree in Business, related discipline, or equivalent experience.

• Strong knowledge of Quick Books and Microsoft Office applications.

• Basic knowledge of accounting practices.

• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.

• Ability to work in a team environment and have a service mindset when working with others.

• Able to identify issues and propose recommendations/solutions.

• Can be trusted with highly confidential information.

• Strong drive to achieve results.