Office Assistant

Job Details

Job Location:

Howell - Dodge City, KS 67801

Job Summary

The Office Assistant supports financial, clerical, and administrative functions to ensure smooth branch operations. This role is essential for accurate, timely accounting of invoices, inventory management, and daily financial reporting. The Office Assistant will interact with customers, vendors, and team members to provide efficient service and maintain a welcoming environment.

• Greet and assist customers, manage counter sales, and handle phone inquiries with professionalism.
• Process sales transactions of feed, general merchandise, propane, and Air Gas products through AgTrax.

• Complete and reconcile daily cash reports, ensuring compliance with company policies.
• Prepare daily deposits and manage accurate documentation for auditing purposes.

• Organize and submit weekly route orders to maintain inventory from DC Feed Mill, the warehouse, or ACE.
• Conduct monthly inventory counts and update inventory records in AgTrax.
• Receive, document, and verify inventory shipments.

• Operate truck scales, issue weight tickets, and conduct grain inspections.
• Assist customers with grain delivery processes as needed.

• File and maintain vendor invoices; handle inquiries regarding payments and accounts.

• Perform regular filing and documentation management.
• Assist with other administrative duties as assigned by the Branch Manager.

• Strong verbal and written communication skills
• Excellent organizational and time management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Familiarity with AgTrax or similar inventory/accounting software (preferred)
• Problem-solving abilities and attention to detail
• Customer service-oriented with a positive, team-oriented mindset

• Competitive salary commensurate with experience.
• Comprehensive benefits package including health insurance, retirement plans, and paid time off.
• Opportunities for professional development and advancement within the company.
• Dynamic and supportive work environment with a focus on teamwork and innovation.

This job description outlines general responsibilities and expectations. Duties may vary and change as needed to support the business.

As an Office Assistant at Pride Ag Resources you will be required to perform essential physical tasks including lifting up to 25 lbs. Sitting at a desk and use a computer for extended periods. Ability to drive within the facility or to nearby locations as required to support daily operations. These tasks are essential to the position and are required for successful job performance.

• Basic computer, math, recordkeeping, and customer service experience.
• Ability to work a Monday through Friday schedule, 8:00 AM - 5:00 PM, with rotating Saturdays (8:00 AM - 12:00 PM).
• Willingness to work mandatory overtime during harvest seasons (summer and fall).
• Valid Kansas Driver's License
• High School Diploma or GED.

• One year of experience in accounting, accounts payable, customer service, administrative support, agriculture, or a related field.
• Experience with AgTrax or similar accounting or inventory software.

• Ability to sit at a desk and use a computer for extended periods.
• Capable of lifting up to 25 pounds.
• Ability to drive within the facility or to nearby locations as required to support daily operations.