Financial Aid Advisor​/Scholarship Coordinator

Business Name:
Dodge City Community College

Short

Description:

Dodge City Community College is committed to a policy of non-discrimination in hiring and employment on the basis of race, color, religion, sex, age, disability, military status, ancestry or national origin.

Job Type: Full Time

Job Category:
Accounting & Finance, Business & Retail, Clerical

• To understand and commit to the Mission of the College – Dodge City Community College (DC3) provides a student-centered learning environment where students can achieve their educational, personal, and career goals.
• Organize and secure all financial aid communications, notes, etc. to maintain strict confidentiality of student data and accurate processing.
• Follow and adhere to all standard operating procedures in the DC3 Financial Aid office. Be an active participant in the development of new procedures or edits to current procedures.
• Collaborate with the Director and Associate Director of Financial Aid to develop, implement and maintain internal controls and procedures across campus to minimize exposure to risks and ensure compliance with Department of Education regulations.
• Counsel and advise students about financial aid eligibility, application procedures, aid programs, costs, indebtedness, money and management and financial planning; individualizes information to the particular needs and situation of the student.
• Coordinate and manage the annual scholarship application process, including awarding of annual scholarships, maintaining the scholarship database, processing all scholarship applications (including athletic scholarships), and communicate with applicable departments regarding scholarship availability while adhering to the institutional scholarship budget provided by the DC3 Business Office.
• Annually coordinate any needed changes to the scholarship application process in partnership with the Director, the Associate Director, and the DC3 IT department.
• Verify student’s eligibility for scholarships, including credit hours enrolled, GPA, and major.
• Maintain listings of outside scholarships.
• Assist with the awarding of DC3 Foundation scholarships, following the guidelines for eligibility provided by the DC3 Foundation.
• Import and process ISIRs daily in compliance with the Department of Education and DC3 regulations, including sending of student communications to complete the financial aid file completion process.
• Manage and send consistent student financial aid communications to ensure messages are accurate, that students are receiving them, and that students are responding and providing financial aid information needed as requested.
• Obtain student transcripts from the DC3 Records Department and ensure that all transcripts are received in a timely manner and in compliance with the Department of Education regulations.
• Plan, perform, and ensure that the verification processes of student financial aid records are completed timely and in compliance with the US Department of Education requirements.
• Collect and/or analyze financial data on students to determine aid eligibility and make awards within federal, donor and/or institutional guidelines.
• Package students based on Title IV guidelines and DC3 standard operation procedure. Send award letters reflecting financial aid eligibility to students.
• Review all financial aid documentation, make revisions in PowerFAIDS, and make changes in awards based on revised data if needed.
• Assist the Director and Associate Director in managing Federal Pell Grant and Federal SEOG disbursements and balance accounts with the College Business Office at least monthly.
• On a daily basis, identify students who have withdrawn and help to initiate an R2T4 when appropriate with the Director and Associate Director.
• Advise and assist the Director and Associate Director of Financial Aid with the preparation of the annual Federal Fiscal Operations report.
• Assist in the preparation of and present information regarding federal financial aid, scholarships, employment and grants for various campus groups, high school students and parents at meetings, group discussions, workshops and recruitment sessions.
• Stay…