Executive Personal Assistant - Private Family

Executive Personal Assistant - Private Family - Qatar

Job Openings Executive Personal Assistant - Private Family - Qatar

Our client, a Private Family based in Qatar, has an opportunity for an Executive Personal Assistant to provide high-level administrative support to the family within an organisation. In order to be considered you must be medically fit, a non-smoker and have a South African Police Clearance.

Duties and Responsibilities:

• Schedule and coordinate appointments, meetings, and events both social and business.
• Anticipate and prepare materials and information needed for scheduled activities.
• Act as a liaison between the principal and internal/external parties.
• Handle phone calls, emails, and other communications when required.
• Plan and organize domestic and international travel arrangements, including flights, accommodations, and transportation.
• Maintain organized and confidential records, including personal and professional documents.
• Draft and proofread correspondence, emails, and other written communications as needed.
• Prepare agendas, take meeting minutes, and follow up on action items. Coordinate logistics and reservations for meetings and events.
• Assist with personal tasks, such as shopping, gift purchases, and other errands.
• Track and reconcile personal expenses, ensuring accurate records are maintained.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Assist in prioritizing tasks and managing the Principal's schedule effectively.
• Be prepared to travel alongside the family if requested, ensuring smooth coordination of all travel-related arrangements.
• While accompanying the Principal outside the country, be responsive to needs and promptly address any requests, contributing to a seamless and comfortable experience.
• Managing of high value art collection arranging installations, valuations, shipping.
• Coordinating and liaising with galleries, museums, and auction houses.

Required Experience and Qualifications:

• Bachelor's degree preferred.
• Minimum 10 years of experience in supporting high-level executives or individuals.
• Female.
• Willing to travel as needed.
• Language:
  English (French and Arabic is big plus.)
• GCC experience (preferably)
• Proficient in MS Office and other relevant software.
• Ability to maintain confidentiality and exercise discretion.
• Exceptional organizational and multitasking abilities.