Legal Document Controller

The ideal candidate will have Responsibilities such as (not limited to):

• Utilize Smart Document Management Software for daily operations, maintenance, security, and quality control;
• Oversee and maintain all controlled firm documents, both paper-based and electronic;
• Review, edit, and format documents for official distribution, ensuring compliance with firm standards;
• Draft and prepare lawsuit procedural applications, legal documents, and request forms for signature;
• Format and finalize letters, notices, pleadings, and submissions for official use;
• Prepare and process case hearing substitution representation forms;
• Register applications, cases, and submissions in the Supreme Judicial Council Court System (“Mahakem”);
• Notify and update clients on hearing decisions and case status;
• Manage documents requiring translation and coordinate with translators;
• Dispatch letters and legal notices via courier, registered mail, and shipments;
• Prepare and register Power of Attorneys (POAs) through the SAK Portal and maintain accurate POA records;
• Implement a document identification, classification, and filing system (both physical and electronic);
• Conduct regular document audits to ensure accuracy and compliance with recorded evidence;
• Adhere to the firm’s document control procedures and specifications;
• Establish efficient document filing and organization systems to ensure easy retrieval and security;
• Log, track, and manage document access, ensuring availability to authorized personnel;
• Distribute and notify relevant parties of document updates;
• Scan, upload, and store documents systematically while ensuring proper registration in the firm’s system;
• Handle document reproduction tasks, including copying, scanning, and printing.
• Maintain and track court hearing and complaint records, including dates, decisions, and judgments;
• Prepare weekly, monthly, and annual reports for the Document Control Department;
• Represent the firm at legal and professional events as required;
• Execute additional tasks as assigned by management in alignment with the role’s scope;

• Work Experience.
• Applicant should have excellent communications and typing skills.
• Applicant should be fluent in Arabic & English, both reading and writing.