Executive - Assistant

Executive Assistant to the Chief of the Strategic Business Unit (SBU) provides secretarial and administrative support, proactively anticipates needs, and drives improvements for the leadership team.

Strategic

• Act as the point of contact between SBU Chiefs, executives, employees, clients, and external partners.
• Prioritize matters that require the SBU Chief’s attention and handle them directly when appropriate.
• Keep the SBU Chief informed of time‑sensitive and priority issues, ensuring timely follow‑up.

Operational

• Draft, review, and send communications on behalf of the SBU Chief.
• Organize and prepare for meetings, including gathering documents and managing logistics.
• Answer and relay phone calls, messages, and information to the SBU Chief.
• Track and drive the completion of key deliverables, following up on outstanding items.
• Collate presentations and data, liaise with various departments or business units.
• Maintain digital files, ensuring organization and accessibility.
• Coordinate and submit expense reports.
• Perform any other related tasks as assigned from time to time by management.

People Management

• Organize, execute, and assist with team activities (staff meeting agendas, all‑hands meetings, off‑sites, team social events).

• Diploma or bachelor’s in business administration or related field from a recognized university (or equivalent qualification).
• English and Arabic (preferred).
• Minimum 5+ years of relevant experience as an Executive Assistant, providing administrative and logistical support to a Chief Officer level.
• Solid understanding of IT solutions company with previous experience in a medium to large‑sized IT company.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Familiarity with project management tools for tracking and supporting strategic initiatives.
• Ability to organize and manage data efficiently (budgets, reports, performance metrics).

• Comprehensive understanding of MS Office – Outlook, Excel, PowerPoint.
• Excellent skills in managing collaboration tools (Office 365, Google Suite, Slack).
• Strong data organization and performance tracking.
• Effective communication with stakeholders.

• Ability to multitask.
• Attention to detail.
• Excellent written and verbal communication skills.
• Stakeholder management.

Malomatia is a leading Qatar‑based IT services and solutions provider, delivering innovative, end‑to‑end technology solutions that empower clients to achieve their strategic goals.

Our mission:
Empowering’s businesses and governments to leap into the digital future with agile, knowledge‑driven solutions.

Our vision:
To become Qatar’s trusted knowledge partner in digital transformation, disrupting industries, shaping the future, and building a world‑class tech ecosystem.

Driving change that makes a real impact:
Since 2008, Malomatia has driven Qatar’s digital transformation through innovative, ISO‑certified IT solutions, with expertise across key public and private sectors including cloud, cybersecurity, AI, and contact center excellence.

Established in 2008, Malomatia is a Qatari leader in IT services and digital transformation, serving key sectors such as Government, Healthcare, Education, Customs, and Transportation. Our team delivers impactful solutions that support national development goals with an emphasis on ownership, integrity, empathy, teamwork, transparency, agility, excellence, trust, and innovation.

Join us in shaping the future of technology in Qatar.