Senior Secretary -E

FEMALE APPLICANTS ONLY AVAILABLE IN DOHA UNDER HUSBAND SPONSORSHIP.
Part A:
Job Specification
Job Purpose

• Provide complete and confidential service including time management, group wide administrative duties and being first point of contact interface with visitor/callers for the department.
• Observe and apply strict levels of confidentiality, decorum and discretion to all matters related to performance and administration of personal affairs.
• Working for senior management and periodically dealing with short deadlines and under time pressure to meet deliverables for customers and stakeholders.

• Act as first point of contact for both internal and external visitors wishing to contact the senior level manager.
• Provide complete secretarial service for the senior level manager, routing callers and correspondence and drafting, finalising replies under direction.
• Coordinate and facilitate the reception and logistical arrangements for visiting VIPs, ensuring sensitivity to cultural aspects.
• Provide a time management /diary service for senior level manager.
• Maintain, organise, analyse, update and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.

• Identify and deal with problems and issues that arise to ensure the smooth running of the office and department.
• Prepare memos/documentation, including workflows for the senior level manager.
• Support travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of time.
• Maintain records/files, replenish stationery and arrange servicing of office equipment.

• Secretarial Diploma.

• 7 years of experience in Energy Sector or Oil & Gas Industry .
• Candidate should have Secretarial experience with a recognized organization.