Administrative Assistant

The Administration Assistant is responsible to compile and maintain records of business and office activities, performing a variety of duties and utilizing knowledge of systems or procedure.

• Co-ordinate and distribute papers and documents as appropriate
• Prepare correspondence and documents as instructed according to department established procedures.
• Use agreed correspondence systems as required to track progress of outstanding actions/sign off and follow up.
• Receive, check, record and file all technical and non-technical documents as per established policy and procedures and keep under safe custody.
• Input document data into required registers ensuring that the information is accurate and up to date.
• Retrieve and record clearly on document register to whom they have been issued, date and distribute as appropriate
• Provide document control reports as requested, review progress and point out errors and/or delays or issues to relevant staff.
• Liaise with subject matter experts on technical subjects to prepare controlled documents.
• Scan, photocopy documents as required for Section Head and Unit Leaders
• Adhere to Health and Safety policies and procedures in work and other corporate procedures and comply to any new work instructions
• Perform other duties/ tasks as required

• Diploma or equivalent in relevant Subject

• MBA and/or secondary relevant degree would be advantage

• Holder of current/valid Qatar Driving License would be an advantage

• Minimum of 7 years of experience in secretarial/administration tasks

• Experience of working in a multidisciplinary Organization preferably in the Middle East

• Ability to produce Executives reports is compulsory

• Ability to influence and engage stakeholders and staff at all levels within the Organization

• Competent in Microsoft Office Packages

• Ability to communicate verbally and in writing in English is mandatory.

• Ability to communicate verbally and in writing in Arabic would be an advantage