Executive Assistant; Public

The Executive Assistant (EA) is responsible for managing the Executive’s schedules and communications. The EA prioritizes emails and phone calls and organizes meetings and business events.

• Serve as the focal point for communication between the Executive, staff members, clients, and other outside partners.
• Control the flow of information in a timely and correct manner.
• Schedule meetings and manage the Executive’s calendar.
• Ensure timely and accurate information flow management.
• Arrange meetings and manage the Executive’s calendars.
• Make travel and accommodation arrangements.
• Compile a daily budget and create weekly, monthly, or quarterly reports.
• Manage the Executive’s office by maintaining an inventory of supplies.
• Prepare data for memos, emails, presentations, and reports used in internal and external communication.
• Record minutes of meetings.
• Distribute correspondence and screen and guide phone calls.
• Maintain and organize the office filing system.
• Arrange guest logistics.
• Support the Admin Department if needed.

• Be proactive and use good judgment when dealing with challenging situations.
• Telephone skills, verbal communication.
• Microsoft Office skills.
• Listening, customer focus, organization, informing others, handles pressure, and phone skills.
• Supply management.
• Act with professionalism and integrity.
• Own mistakes and share your knowledge to prevent repeating the same error within your department or division.
• Keep sensitive information confidential.
• Follow through on commitments.
• Work well both autonomously and within a team.
• Display a positive, approachable attitude.
• Support each other; we all work within the same company.

• Minimum 3 years’ experience in a similar position.
• Detail-oriented, efficient and organized professional.
• Proficiency with Microsoft Office applications.
• Excellent written and verbal communication skills.
• Preferably holding a diploma in an admin/secretarial field.
• Valid Qatar driving license.