Executive Assistant to Chief Executive Officer

We are currently seeking a highly skilled Executive Assistant to the CEO for one of our companies in Doha, ready to join immediately.

The Executive Assistant to the CEO is a senior executive support role responsible for ensuring the effective functioning of the CEO’s office across complex engineering, investment, and multi-jurisdictional activities.

This position goes beyond traditional administrative support. The Executive Assistant acts as a central coordination, prioritisation, and execution partner, managing information flow, tracking critical actions, and ensuring clarity, follow-through, and decision readiness across internal teams, contractors, consultants, and external stakeholders.

The role requires a high level of discretion, structured thinking, and the ability to operate confidently in technically complex and fast-moving environments.

• Manage the day-to-day operations of the CEO’s office, ensuring efficiency, structure, and responsiveness.
• Act as the primary gatekeeper for incoming communications, requests, and information.
• Prioritise matters requiring CEO's attention versus those that can be delegated or resolved independently.
• Prepare agendas, briefing notes, and pre-reads for meetings and calls.

• Track action items arising from meetings, correspondence, and project discussions.
• Ensure timely follow-up with internal teams, engineering contractors, advisors, and consultants.
• Maintain oversight of deadlines, deliverables, and dependencies that impact cost, schedule, or decision‑making.
• Proactively elevate delays, gaps, or unresolved issues to the CEO with clear summaries and options.

• Coordinate clarification cycles with contractors and consultants, ensuring questions and responses are clearly structured, documented, and tracked.
• Consolidate fragmented inputs (emails, spreadsheets, documents) into coherent summaries.
• Maintain records of clarifications, decisions, approvals, and revisions to ensure traceability and auditability.
• Ensure issues are framed clearly before being presented to the CEO for a decision.
• Draft, review, and manage professional correspondence on behalf of the CEO, including follow‑ups, requests, and confirmations.
• Ensure communications are concise, accurate, and aligned with the CEO’s intent and priorities.
• Liaise confidently with senior external stakeholders, including engineers, lawyers, bankers, regulators, and investors.

• Organise, maintain, and retrieve key documents, including contracts, technical submissions, presentations, and regulatory correspondence.
• Ensure version control, proper filing, and ease of access to critical information.
• Support the preparation and organisation of board, investor, and senior management materials.

• Actively protect the CEO’s time by ensuring meetings are purposeful and decisions are properly prepared.
• Identify inefficiencies, repetitive issues, or unnecessary escalations and propose process improvements.
• Support the CEO in maintaining focus on high‑value strategic, commercial, and technical matters.

• Exceptional organisational and prioritisation skills.
• Strong, structured thinking and attention to detail.
• Ability to operate calmly and effectively under pressure and high workload.
• High level of discretion, professionalism, and integrity.

• Ability to summarise complex discussions accurately and concisely.
• Confidence in communicating with senior professionals across technical, legal, and financial domains.

• Strong proficiency in Microsoft Office (Outlook, Word, Excel, Teams).
• Comfort working with task tracking, document management, and workflow tools.
• Ability to quickly learn and enforce structured processes.

• Proven experience as an Executive Assistant or similar role supporting senior executives (CEO, Founder, Managing Director, Partner).
• Prior exposure to project‑based, engineering, infrastructure, consulting, investment, or regulated environments is strongly preferred.
• Experience working across multiple stakeholders, consultants, or jurisdictions is an advantage.

• Proactive and self‑directed.
• Highly reliable and accountable.
• Intellectually curious and quick to understand context.
• Comfortable handling ambiguity and incomplete information.
• Professional presence suitable for senior‑level interactions.

Success in this role will be demonstrated by:

• Improved clarity and follow‑through across executive actions.
• Reduced unnecessary back‑and‑forth and escalation to the CEO.
• Better‑prepared decisions and meetings.
• Strong control over information, documentation, and deadlines.
• Measurable reduction in time spent by the CEO on coordination and follow‑ups.