Administrative Assistant

Provide administrative, operational, technical, and HR support across UAE, Qatar, Kuwait, and KSA. Handle office operations, system maintenance, coordination with teams, vendors, and clients, and ensure smooth day-to-day functioning.

• Answer calls, manage reception, visitors, meetings, and calendars
• General admin tasks: filing, scanning, typing, copying, document control
• Maintain Time Tracking (TT), Zoho client contracts & Zoho Work Drive
• Client invoicing, delivery orders, payment follow-up
• Order processing (POs to vendors, follow-ups)
• Vendor/Partner & SQ1 agreement coordination
• Zoho Desk ticket monitoring: assignment, follow-up, escalation when required
• Daily timesheet monitoring, reminders, and approvals
• Daily technical team attendance upload
• Monitor onsite sales meetings
• HR support: schedule interviews (MS Teams), manage calendars (Outlook), follow up with candidates
• Support HR coordination with departments
• Arrange employee birthdays and send-off events (Qatar)
• Courier management (incoming/outgoing, tracking, invoices, shipping documents)
• Office & pantry supplies management; ensure cleanliness and organization

• Internal:
  Coordinate with regional teams across diverse functions
• External:
  Vendors, suppliers, service providers, and visitors

• 2+ years' experience preferred
• Bachelor’s degree in business administration or related field
• Strong communication, customer service & problem-solving skills
• Flexible, adaptable, and able to multitask