Executive Secretary to CEO

Reporting To: Chief Executive Officer (CEO)/General Manager
Location: Doha Qatar
Employment Type: Full-time

• Deliver comprehensive administrative support to the CEO and, when required, the Executive Leadership Team including managing calendars, scheduling meetings, arranging travel, preparing documents and handling correspondence
• Act as a trusted gatekeeper, optimizing the CEO’s time and priorities

• Serve as the primary point of contact for internal and external stakeholders
• Screen, prioritize and manage incoming communications to ensure effective information flow
• Build and maintain strong professional relationships with board members, senior executives, clients and partners, representing the CEO and the organization with professionalism

• Plan, coordinate and execute CEO-led meetings, leadership sessions and events, including agendas, logistics, materials preparation and follow-up on action items
• Take and maintain accurate minutes, ensuring all decisions and action points are tracked and communicated

• Maintain accurate, organized and confidential records of CEO/Executive Leadership Team activities, projects and contacts
• Prepare, review and edit reports, presentations, briefings and other documents with high attention to detail and adherence to deadlines

• Assist in managing special projects and CEO-led initiatives, including timeline planning, stakeholder alignment, progress tracking and delivery
• Identify opportunities to streamline processes, improve efficiency and enhance organizational effectiveness within the Office of the CEO

• Monitor commitments, deadlines and follow-ups from the CEO and the Executive Leadership Team activities
• Ensure timely reminders and coordination to achieve outcomes effectively

• Handle highly sensitive and confidential information with the utmost discretion, integrity and professionalism

• Proactively identify and implement improvements in executive office operations, workflows and administrative systems
• Support a positive, productive and high‑performing executive environment

• 5 years of experience supporting a CEO or senior C‑suite executive in a high‑growth environment
• Maintains a professional appearance and demeanor that reflects the standards of the CEO and the organization
• Strong executive presence and confidence interacting with senior leaders and stakeholders
• Proactive, resourceful, and able to exercise sound judgment independently
• Excellent organizational and time‑management skills with the ability to juggle multiple priorities
• Relationship‑management skills, multilingual with excellent command of English
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Passion for building structure, improving processes and enabling leadership teams to operate at their best
• Comfort working across time zones in a fast‑paced scaling startup/growing environment

• Arabic Speaking
• Economics
• Academics
• E Learning
• Client Services
• Corporate Attorney