Administrative & Technical Coordinator

DUTIES & RESPONSIBILITIES

A. GENERAL ADMINISTRATION COORDINATION & ACCOUNTING SUPPORT

• Perform daily administrative tasks such as correspondence, documentation, filing, daily logs, and record keeping.
• Manage incoming and outgoing documents, maintain master logs, archive, retrieve documents, and ensure proper updating of both hard and soft copies of records.
• Maintain and organize job files, administrative records, and project‑related documentation.
• Coordinate with other departments such as HR, Procurement, Accounts, and Head Office.
• Handle division‑level petty cash, maintaining accurate and accountable records.
• Prepare sales invoices, manage purchase invoices, ensure timely processing and maintain proper filing systems.
• Oversee office upkeep, manage the reception desk and handle internal communications and email correspondence.
• Draft internal memos, business letters, and inquiries as required.

• Provide technical‑administrative support to the Division Manager in monitoring and following up on project activities.
• Assist technical staff in preparing maintenance/service reports, inspection checklists and completion certificates.
• Coordinate with engineers, supervisors, and technicians to collect technical data from sites for preparing reports and documents.
• Draft project‑related communications such as letters, memos, emails, inquiries and quotations.
• Prepare and follow up on material requisitions, delivery notes, completion reports, complaint forms and other basic technical documents.
• Support tender and proposal submissions by assisting with documentation, market research, correspondence and formatting requirements.
• Maintain logs of site activities, client complaints, preventive maintenance schedules and call‑out responses.

• Diploma or Bachelor’s Degree in Business Administration, Computer Science, Engineering or a related field.
• At least 2‑4 years of experience in a similar administrative/technical coordination role, preferably within maintenance and/or contracting companies.
• Basic understanding of MEP systems (Mechanical, Electrical, Plumbing) and project workflows.
• Proficiency in MS Office (Excel, Word, Outlook); familiarity with AutoCAD, ERP systems and PowerPoint is a plus.

• Fashion Retail
• Advisory
• DCS
• Activex
• Jboss
• Architecture

Employment Type : Full-time

Experience: 2‑4 years

Vacancy: 1