HR Coordinator Technical Assistant

RESPONSIBILITIES Technical Assistant

• Process all incoming and outgoing correspondence, communication, documentations and reports as per specific instruction and company procedures and ensure that correspondences are dealt with in a timely, accurate and professional manner.
• Provide assistance, prepares and issues documentation in connection with operations/ projects/ initiatives managed by the division, including helping in coordinating interfaces with others and assisting in planning and organization of meetings and workshops. Assist the Divisional team in compiling technical report, procedures etc. as required.
• Maintain up-to-date, effective and comprehensive technical documentation and filing system for all correspondence, documentation and reports.
• Ensure that the documentation flow through the Division is produced to standard/ agreed formats and are correctly numbered/ registered/ stored on manual/ electronic formats, as applicable. Support the Division’s documentation related activities for both technical and non-technical records.
• Coordinate and organize internal/ external meetings, distribute agendas, prepare and distribute minutes of meeting and make catering arrangements, as required.
• Liaises with various vendors/ contractors on technical issues relating to operations/ maintenance requirements, as required.
• Prepare, issue and file various documentation relating to the Division strategy plan development, the division’s monthly reports, etc. Collate, generate information (including tracking and trends) and prepare statistics for the dashboard on Division’s Key Performance Indicators and ensure effective and timely distribution of information and reports.
• Retrieve information and documentation from the Division database/ filing for management reporting and Division personnel as requested.

• Process all Recruitment request ion SF as required by various departments / divisions.
• Identify qualified candidates from available database or source recruitment agencies. Screen all CVs and provide Line managers lists of potential candidates for review.
• Maintain database/record of all CVs received through various sources.
• Coordinate pre-employment medical checkup, CID Clearance, background check etc.
• Get necessary approvals from management / Recruitment Committee.
• Mobilization of selected candidates within the time frame as required by the line dept. Arrange visa, temporary accommodation and travel for new employees.
• Maintain employees’ personal files.
• Liaise with agent on issuing and renewal of general conditions of contract and manpower contracts.
• Coordinates with travel agencies for IATA air ticket cost enquiry and prepares employees’ annual air ticket/vacation allowance.
• Assist on exit interviews and follows up with respective departments for demobilization as and when required.

• To support Project Manager for planning and budgeting of general services and transportation activities, based on Project requirements.
• Maintains various supplies as appropriate to the needs of the Project; may coordinate and expedite purchase of assorted day-to-day supplies as appropriate.
• Performs various general office support as assigned.
• May act as courier for the unit in the pickup and delivery of documents, materials and/or supplies.
• To support in arrangement and management of house locations for PMT personnel.
• To guarantee the necessary relevant support to employees, contractors, and visitors for general services aspects.
• Perform other similar or related duties as assigned by HR Management / Project Management Team.

• Technical Diploma or a combination of relevant training and experience;
  Degree holder is preferred.
• Minimum 5 years work experience for performing similar jobs, as mentioned above, for Oil & Gas Industries.

Interested candidates may share their updated resume with the subject line to :

- [email protected]