HR Secondment Advisor

1. Provide Admin support to the HR manager in various HR activities.

• Prepare Monthly staffing report for Qatar
• Capture all movements in and out of Qatar Projects inside Qatar and outside Qatar.
• Capture all movements for Abu Dhabi and prepare the staffing report on monthly basis.
• Compare and include the relevant information from MAP generation for each new expat.
• Ensure correct listing and headcount for all departments
• Ensure cost centers are included in the report for billing purposes.
• Extract SHARP extract and compare against the staffing report to ensure accuracy.
• For Golden pass secondees, verify with BL to ensure capturing all new movements.
• For USA billing, ensure all the correct setups for secondment is applied on a timely manner.

• For new comers, conduct orientation and ensure proper documentations are in place.
• Complete relevant information for billing purposes for all new secondees
• Complete special orientation especially for new secondees
• Add new arrivals to HR master listing.

• Liaise with JV and business line to provide correct candidates for requested positions
• Follow up with JV to ensure interviews are scheduled for nominees accordingly
• Liaise with nominees to ensure availability
• Follow up after successful interview
• Provide feedback to BL to seek relevant billing information
• Follow up with JV to ensure all required paperwork is in place
• Execute paperwork and forward to parties for billing purposes
• Keep a tracker for all open positions to monitor deadline and alert parties
• Highlight issues and discuss with BL if any

• Following confirmation from JV for secondment, check with BL for NEED placement
• Follow up until NEED is in place and check and verify relevant information is correct
• Follow up until MAP is compiled and Expat/secondee is information of assignment
• For new positions ensure all proper documentations and NEEDS are in place
• Ensure and help draft new announcements for all departments and follow up until posted
• Handle all local postings and cascade within department.

• Gather the correct information to formulate the billing letter
• Discuss with BL to decide correct billing categories
• Discuss with BL and forward correct information to JV to ensure all paperwork is done
• Verify all needed information is shared among all parties
• Cross check with billing team and review their monthly report to ensure all is captured
• Highlight and correct any spotted problems to ensure billing to done correctly
• For outside Qatar locations (US, Indonesia, Italy, UK…etc) liaise with BL and secondee to collect proper information and starting date and location.
• Formulate the correct billing letters and add to report
• Ensure SHARP setup is correctly applied for out of Qatar location.

• Ensure SHARP database listing is correct and updates are done for all new positions
• Ensure SHARP database listing is correct and ensure removing all leaving expats/DH
• Ensure all changes (name, position, cost center…etc) are correctly updated in SHARP
• That involved connecting with Data management to ensure correct data is captured.
• Ensure correct reporting relationship is applied

• Liaise with all relevant schools to ensure company seats are used correctly
• Provide new expats with relevant information to apply for wished schools
• Follow up and provide advice if required
• Contact schools to provide consent for company seats
• Keep track of yearly allotment to ensure sufficient seats available
• Keep a record of students attending local schools for expats
• Liaise with payable to ensure smooth billing
• Provide innovative solution for raised issues
• Review invoices and forward for endorsement

• Liaise among business lines and JV for available training assignments for Qatari local or abroad.
• Once candidate is chosen by BL, prepare and execute the correct paperwork
• Start the visa process for candidates going outside Qatar
• liaise with candidate to collect relevant paperwork
• follow up until visa is issued
• Liaise with BL for proper meet and greet and the settlement for the trainee.
• Provide advice for billing purpose if applicable.

• Liaise with CARTUS to ensure smooth transition for all expats moving into Qatar
• Follow up on any outstanding issues until finally resolved
• Ensure CARTUS have relevant information

• Stewardship of HR Share Point
• Safekeeping and updating HR contact listing
• Record management contact for HR
• BCP contact for HR: issue an updated emergency list for BCP purpose on monthly basis
• Engagements with clients for various queries relating to billing, benefits, secondment, entitlement.

If any of the candidates are interested in the above opening revert back with your updated CV to- [email protected]