Office Manager

Job Description

This is a full‑time, on‑site Office Manager role based in Doha, Qatar. The Office Manager will oversee daily administrative operations, manage office equipment, and ensure smooth functionality of office processes. Responsibilities include maintaining office systems, coordinating with clients and staff, providing exceptional customer service, and managing administrative tasks to support organizational goals.

• Oversee daily office operations and administrative activities
• Manage office supplies, equipment, and maintenance
• Coordinate schedules, meetings, and appointments
• Supervise administrative staff and support team productivity
• Maintain office records, files, and documentation systems
• Handle correspondence, phone calls, and internal communications
• Support budgeting, expense tracking, and invoice processing
• Coordinate with vendors, service providers, and clients
• Ensure office policies and procedures are followed
• Organize travel arrangements and company events when required
• Monitor health, safety, and workplace compliance standards
  
  Resolve administrative issues and improve office efficiency
• Support HR tasks such as onboarding, attendance, and leave tracking
• Prepare reports, presentations, and operational updates for management
• Maintain a professional and organized work environment

• Bachelor’s degree in Business Administration, Office Management, Communications, or a related field.
• Minimum 5–7 years in an executive assistant or executive secretary role supporting C‑level leadership.
• Prior experience in a fast‑paced environment such as exhibitions, events, consulting, corporate services, or government coordination is preferred.
• Excellent written and verbal communication in English (Arabic is a strong advantage).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with SharePoint, Google Drive, or task management tools (Trello, Asana) is a plus.