Assistant Facilities Manager

## Assistant Facilities Manager Aplikujremote type:
On-site locations:
Doha, QATtime type:
Full time posted on:
Opublikowano dzisiajjob requisition :
REQ
512522
** JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
** What this job involves:
** This position reports to the Facilities Manager and works as part of overall Facilities Team to manage range of soft services and provide necessary support to ensure efficient and effective running of site while managing team providing first line soft services including reception, mail operations, meeting and events, cleaning, waste and recycling, vending and food services. You will monitor and maintain office equipment and supplies while managing and maintaining regular contact and meetings with relevant vendors to report on issues, recommendations and cost estimates.

This role contributes to JLL's business objectives by conducting weekly walk-rounds with vendor cleaning manager ensuring cleaning quality standards are maintained while managing Trouble Ticket (Remedy) requests through helpdesk interface with internal customers and actioning queries promptly in line with service level agreements, and maintaining JLL's reputation for excellence in corporate real estate services through seamless facilities management coordination and operational leadership with customer service excellence while managing daily health and safety issues through maintaining regular scheduled meetings and records of fire and safety teams, fire drills, safety equipment and training.
** What your day-to-day will look like:
*** Manage team providing first line soft services including reception, mail operations, meeting and events, cleaning, waste and recycling, vending and food services
* Monitor and maintain office equipment and supplies while managing regular contact and meetings with relevant vendors
* Conduct weekly walk-rounds with vendor cleaning manager ensuring cleaning quality standards are maintained consistently
* Manage Trouble Ticket (Remedy) requests through helpdesk interface with internal customers while actioning queries promptly per SLAs
* Manage daily health and safety issues maintaining regular scheduled meetings and records of fire and safety teams/drills/equipment/training
* Provide Travel/Visitors' support interfacing with locally approved hotels while assisting Client global travel and hotel managers
* Assist in organizing internal and external Client events while managing quality of conferencing facilities
* Manage food and kitchen facilities providing direction to housekeepers while raising purchase orders and managing Wiki pages
* Report to Facilities Manager and work as part of overall Facilities Team to ensure efficient and effective running of site
* Provide necessary support to ensure comprehensive assistant facilities management combining operational leadership with customer service excellence.
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* Required Qualifications:

*** Knowledge of Facilities/Office Services Coordinator role with previous experience working within high profile corporate environment
* Previous reception or hospitality experience with Diploma/degree level education for comprehensive facilities coordination
* Problem solving skill with good decision making capabilities for efficient site operations management
* Excellent written/verbal communications with spreadsheet and word processing proficiency for vendor and customer interactions
* Customer focused approach with good inter-personal skills while maintaining assertive and attention to detail qualities
* Understanding of soft services management including reception, mail operations, meeting and events, cleaning, waste and recycling coordination
*…