Food and Beverage & Culinary Administrator

Food & Beverage & Culinary Administrator Job Qualifications

• Diploma or degree in Hospitality Management, Business Administration, Food & Beverage Management, or a related field is preferred.
• Minimum of 1–2 years of administrative experience, preferably within a Food & Beverage or Culinary department in a hotel or hospitality environment.
• Good understanding of Food & Beverage and Culinary operations, terminology, and administrative processes.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail with the ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Experience with hotel systems, Point-of-Sale systems, inventory management software, or other relevant operational systems is an advantage.
• Good numerical and analytical skills with the ability to prepare accurate reports and maintain records.
• Ability to handle confidential information with professionalism and discretion.
• Fluency in English, both written and spoken, is required; additional language skills are an advantage.

• Administration & Departmental Support
  • Provide comprehensive administrative support to the Food & Beverage and Culinary leadership teams.
  • Maintain accurate and organized departmental records, files, reports, correspondence, and documentation.
  • Prepare letters, presentations, meeting agendas, minutes, reports, and other departmental documents as required.
  • Coordinate departmental meetings, appointments, training sessions, and other scheduled activities.
  • Maintain and update departmental calendars, contact lists, organizational charts, and operational records.
  • Ensure all documents are properly filed, easily accessible, and handled confidentially.
  • Follow up on pending departmental actions and communicate updates to the relevant leaders.
  • Coordinate with other hotel departments to support smooth communication and efficient operations.
• Operational Support
  • Assist with the preparation and distribution of menus, promotional materials, banquet documents, and other operational information.
  • Coordinate menu updates and ensure approved information, pricing, descriptions, and formatting are accurately reflected across relevant systems and materials.
  • Support the maintenance and updating of departmental policies, procedures, SOPs, and operational manuals.
  • Assist with the preparation of duty rosters, attendance records, vacation plans, training records, and other departmental documentation.
  • Maintain accurate records of Food & Beverage and Culinary activities, promotions, events, and operational requirements.
  • Support the coordination of departmental events, special promotions, and operational projects.
  • Communicate relevant operational information to the appropriate teams in a timely and accurate manner.
• Financial, Inventory & Reporting Support
  • Assist in maintaining records related to departmental purchases, expenses, inventory, operating equipment, and supplies.
  • Support the preparation and follow-up of purchase requests, purchase orders, store requisitions, and other departmental requirements.
  • Maintain accurate records of supplier information, orders, deliveries, and related documentation.
  • Assist in monitoring inventory records, stock levels, wastage, breakage, and operational supplies.
  • Support regular inventory activities and ensure the required records and documentation are completed accurately.
  • Assist in preparing periodic reports related to revenue, expenses, inventory, productivity, and departmental performance.
  • Reconcile relevant operational records with Point-of-Sale and other hotel systems, where required.
  • Provide accurate data and supporting documents for internal and external audits.
• People & Training Administration
  • Maintain accurate departmental records related to attendance, training, performance documentation, and employee administration.
  • Coordinate training schedules and maintain training attendance records and supporting documents.
  • Support the onboarding and orientation of new Food & Beverage and Culinary Chedians.
  • Assist with departmental communication and employee engagement activities.
  • Demonstrate and support GHM's values and service culture in all interactions.
• Policies, Confidentiality & Compliance
  • Comply with all hotel policies, departmental procedures, and applicable legal requirements.
  • Maintain the confidentiality and security of departmental, financial, employee, and guest information.
  • Ensure all records and documentation are maintained accurately and in accordance with hotel procedures.
  • Maintain high standards of professionalism, personal presentation, and grooming.
  • Follow all fire, health, safety, hygiene, security, and emergency procedures.
  • Attend departmental meetings, briefings, and training sessions as required.
  • Carry out any other reasonable duties assigned by the Food & Beverage Manager, Executive Chef, or Hotel Management.