Administrative Coordinator

POSITION: ADMINISTRATIVE COORDINATOR WORK PLACE: BASED IN DOHA, QATAR MANDATORY BILINGUAL
*** FOR IMMEDIATE HIRING
*** In this role you will:

• Coordinate day-to-day office operations and administration, including facilities, maintenance, supplies, equipment, bills and service providers.
• Manage company vendor registrations and provide administrative support for supplier, client and proposal submissions.
• Maintain accurate and confidential company, employee and operational records, databases and filing systems.
• Coordinate employee onboarding and offboarding, including documentation, records, systems and administrative requirements.
• Support routine HR administration, including leave records, employee documentation, HR letters, benefits and other records.
• Coordinate meetings, interviews, travel arrangements and other scheduling requirements across the business.
• Maintain records of company assets, equipment and other resources provided to employees.
• Support with expenses and invoices, and related administrative requirements.
• Coordinate internal meetings, training sessions, company events and other business activities as required.
• Prepare and maintain regular operational reports and provide broader administrative and project support as needed.

• Previous experience in an operations, administration or office coordination role.
• Strong organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Excellent attention to detail and a high level of accuracy.
• Strong written and verbal communication skills in English and Arabic.
• Good judgement and discretion when handling confidential employee and company information.
• Proactive, solutions-focused approach with a willingness to learn and develop.
• Strong working knowledge of Microsoft Office and familiarity with office management and administrative systems.
• Ability to work independently while knowing when issues require management input or escalation.