Executive Secretary

• Manage complex calendars for the Managing Director, prioritizing appointments and ensuring efficient use of time.
• Prepare and organize high-level presentations and reports, ensuring accuracy and clarity in communication.
• Act as a liaison between the Managing Director and internal/external stakeholders, fostering strong professional relationships.
• Coordinate travel itineraries, including flights, accommodations, and logistics, to ensure seamless travel experiences.
• Handle confidential information with discretion and professionalism, maintaining the integrity of sensitive data.
• Assist in the preparation and follow-up of board meetings, ensuring all materials are distributed and action items tracked.
• Monitor and manage departmental budgets, providing financial reports and insights to support decision-making.
• Draft and edit correspondence, memos, and other documents, reflecting the tone and style of the Managing Director.
• Implement and improve administrative systems and processes, enhancing overall office efficiency.
• Conduct research and compile data for strategic planning and decision-making, contributing to the company’s growth.

Desired Candidate Profile

Bachelor’s degree in Business Administration, Management, or a related field is preferred.

Minimum of 10+ years of experience in a senior administrative role, ideally supporting executives in a corporate environment.

Proven track record of managing multiple tasks and projects simultaneously, showcasing exceptional organizational skills.

Strong proficiency in Microsoft Office Suite and familiarity with project management software to streamline operations.

Excellent written and verbal communication skills in English; proficiency in additional languages is a plus.

Demonstrated ability to maintain confidentiality and handle sensitive information with integrity.

Strong interpersonal skills with a knack for building relationships at all organizational levels.

A proactive approach to problem-solving, displaying initiative and a positive attitude in high-pressure situations.

Detail-oriented mindset with a focus on accuracy in all tasks, ensuring high-quality outcomes.

Cultural sensitivity and adaptability, with a preference for candidates familiar with international business environments.

Al Baida Technical Services Company - Qatar, Doha