Procurement Incharge

Position:
Procurement Incharge

Location:

Doha, Qatar

Industry :
Manufacturing HVAC

The Procurement Incharge is responsible for managing end-to-end procurement, inventory planning, warehouse operations, supply chain coordination, and vendor relationships to ensure the timely, cost‑effective, and quality acquisition of goods and services. This role is vital in supporting uninterrupted production and seamless project execution through efficient sourcing strategies and the implementation of Just‑In‑Time inventory practices. Working collaboratively with operations, finance, and project teams and drive procurement performance against key KPIs, including cost savings, payment term improvement, supplier reliability, and inventory turnover.

Operating within Qatar’s regulatory framework and a complex global supply environment, the role demands proactive risk management in response to geopolitical shifts, oil price fluctuations, and freight market dynamics. The Procurement Incharge plays a crucial role in maintaining supply continuity, optimizing costs, and enhancing overall operational excellence.

• Identify, evaluate, and develop new vendors to diversify the supplier base and reduce dependency risks.
• Build and maintain strong relationships with key suppliers to foster collaboration and continuous improvement.
• Negotiate contracts, establish supplier agreements and ensure compliance.
• Collaborate with vendors on product development, cost reduction initiatives, and innovation opportunities.
• Continuously analyze vendor cost structures and market trends (e.g., LME prices) to secure the best possible pricing and reduce material cost exposure.
• Proactively strategize cost‑saving methods such as negotiating bulk purchase discounts, optimizing payment terms, developing cost‑effective shipping solutions, and minimizing overhead or packaging costs — all without compromising on quality or delivery timelines.
• Maintain an up-to-date vendor database with complete documentation and certifications.
• Conduct weekly reviews with the Finance team to monitor payment schedules and ensure vendor payments are processed on time.

• Collaborate with Production and Operations teams to finalize monthly procurement plans based on demand forecasts and project schedules.
• Ensure timely release of Purchase Orders (before the 10th of each month) to all vendors after management approval of procurement plans.
• Analyze historical demand patterns, consumption data, and inventory trends to maintain optimal stock levels and minimize excess inventory.
• Implement Just‑In‑Time (JIT) procurement practices to reduce inventory holding costs while ensuring material availability and avoiding stockouts.
• Coordinate with Finance to ensure timely availability of funds aligned with the approved procurement plan.

• Coordinate with the Operations team to plan material storage and unloading arrangements in advance of shipment arrivals.
• Ensure all incoming materials are stored in their designated area.
• Ensure the warehouse is maintained in a clean, organized, and safe condition at all times, in compliance with health, safety, and housekeeping standards.

• Ensure every material in the warehouse is accompanied by a Bin Card, and oversee the accuracy of entries by verifying that updates are made regularly by the Store team and reconciled with system data.
• Review inventory ageing reports and coordinate with the Operations team to identify materials held in stock for over 120 days, and implement action plans to dilute aged inventory.
• Participate in arranging and executing physical stock audits in coordination with the Finance/Operations team to ensure alignment between physical and system stock.

• Proactively monitor geopolitical developments, oil price volatility, and freight cost fluctuations, and adjust procurement strategies to mitigate potential supply chain disruptions.
• Ensure appropriate insurance coverage is secured for all international shipments to reduce risk and financial exposure.
• Ensure all international shipments comply with Qatar Customs regulations,…