Procurement Officer

Role Summary

• To ensure Procurement (Strategic & transactional)
  activities are performed in compliance with Company
• Business principles and Group’s HSSE policies.
• Compile and manage procurement of all types of spare parts,
  commodities, equipment items, Overhauling / Reconditioning services requirement
  through adequate Strategic Sourcing and Supplier Performance Contract
  Management.
• To develop and implement tendering / procurement strategies
  for MRO/Items/Minor Eqpt. and Overhaul/ Reconditioning services related
  procurement and ensuring appropriate processes and systems are in place to
  ensure success.
• Develop Tender Plan in coordination with the requisitoner
  and update Management regularly on the progress.
• Undertake procurement activities required by the strategy to
  deliver the requirement safely and timely from compiling RFQs / Tenders,
  handling TQs/CQs, Commercial Evaluation, Negotiation, preparing
• Approving Authority / Tender Committee recommendations Order
  Award.
• Effectively handle post award order management and close out
  of Purchase Orders including expediting, handling disputes and resolution of
  irregularities.
• Conduct Negotiations on Prices and other Commercial Terms
  & Conditions and obtain best value for the Company.
• Coordinate Logistics along with all the stakeholders
  (Suppliers, Freight forwarders, internal departments) for all export &
  import shipments.
• Coordinate between stakeholders and logistics team/freight
  forwarders for securing various statutory
• approvals from the Customs, Environment, Civil Defense, ICT
  etc.,
• Engage actively with Stakeholders and develop good business
  relationships with regular
• Suppliers/Contractors and maintain good Supplier
  Relationship Management and support other Teams in effective Performance
  Feedback Reporting.
• Effective Management of change management.
• Effectively manage audits of the respective files.
• Support the other Teams with inputs for them to generate
  fortnightly, monthly, quarterly and yearly reports.

• Handling complete procurement cycle for purchase orders and
  contracts
• Review of Purchase
  
  Requisition s (PR) to assess adequacy of
  specifications and documents and ensure it is updated prior to floating tenders
  / enquiries
• Selection of suppliers, preparation of tender/orders with
  supporting documentation including formulation of Tender Plan in coordination
  with the Requisition er
• Engage with stakeholders and prepare tendering and
  procurement strategy
• Preparation and issuance of Tender Document/ Enquiries
• Evaluation of bids (compliance to specification, quality,
  price, service support, availability, reliability, reputation, history etc)
  with support from the user
• Elaboration and presentation of recommendation to management
  for approval
• Preparation and Award of Purchase Order / Contract
• Supplier Performance and Contract Management
• Expediting delivery, handle Irregularities, claims and
  facilitate payment etc.
• Co-ordination with logistics provider to ensure smooth
  movement of the goods from the supplier’s warehouse to the company’s site

• Bachelor’s in Engineering or any other subject from
  accredited University.
• 8-10 years of relevant experience in Procurement,
  Material / Supply Management function within and oil/gas or petrochemical industry.
• Knowledge of the latest purchasing systems (SAP); policies,
  procedures & best practice prevailing in the market.
• Professional Certification in Material /Supply Management
  and Business Administration will be an advantage.
• Able to work independently within the company established
  procedure / guidelines supporting users in the fulfillment of requirements
  without compromising in quality.

• Experience of lining long term supply contract / rate
  agreements and good knowledge of Incoterms, Insurance, contractual terms &
  conditions with multi-national exposure.
• Cost conscious, Skills in negotiating, problem solving,
  analytical conceptual approach / thinking, strategic sourcing.
• In-depth knowledge of the products to be procured and its
  specification to suggest alternatives.
• Aware & experienced in International Commercial / Legal
  / Contractual and Logistics, Insurance terms/conditions & terminologies.
• Team player, goal oriented, flexible,…