Executive Assistant To Managing Director

Executive Leverage & Administration

Own and manage the Director’s calendar as a strategic asset, prioritising based on ROI and impact. Act as a gatekeeper for communications and decision flow. Prepare and review high‑level correspondence, reports, and presentations.

Handle confidential and sensitive matters with utmost discretion. Integrate and manage both professional and personal scheduling seamlessly.

Conduct structured research on markets, companies, and investment opportunities. Prepare briefing notes, business summaries, and decision memos. Translate complex data into clear, actionable insights. Build simple models, frameworks, and structured outputs to support decision‑making.

Design, implement, and optimise workflows across email, calendar, CRM, and task‑management systems. Build dashboards and trackers using Notion, Excel, Airtable, or similar tools. Utilize AI tools (e.g., ChatGPT, automation platforms) to draft communications, summarise data, accelerate research, identify inefficiencies, and automate repetitive processes.

Track strategic initiatives and ensure execution momentum. Coordinate across cross‑functional teams and stakeholders. Translate ideas into structured execution plans, ensuring timelines, deliverables, and priorities are met.

Draft high‑quality emails, investor communications, internal memos, and reports. Prepare meeting agendas, briefs, minutes, and follow‑ups. Maintain clear, concise, and executive‑level communication standards.

Manage complex international travel and logistics. Coordinate meetings, leadership events, and executive engagements. Handle personal matters with professionalism and confidentiality. Align personal and business priorities across time‑zones.

MBA (Business / Finance) – strongly preferred.

• Mathematics
• Engineering
• Computer Science
• Business / Finance
• Commerce
• LLB / Law

3‑6 years in executive support to senior leadership, consulting, investment, startups, or operations. Experience in project management and business analysis is required. Prior experience with Athena or similar high‑performance EA environments is a strong advantage.

• Advanced proficiency in Microsoft Office / Google Workspace
• Excel / Google Sheets (data handling & analysis)
• Experience with Notion, Click Up, Asana, Airtable, or CRM tools
• Familiarity with AI tools and workflow automation
• Basic no‑code / systems thinking (preferred)

Multilingual preferred. Fluent in English (business‑level proficiency required). Strong written and verbal communication skills. Ability to synthesize complex information clearly.

• Strategic thinking and structured problem‑solving
• High level of ownership and accountability
• Ability to manage multiple priorities simultaneously
• Strong analytical and decision‑support capability
• High attention to detail and excellence
• Discretion, professionalism, and integrity
• Proactive mindset (anticipates vs reacts)