Executive Assistant

Overview

We are seeking a high‑caliber multilingual Executive Assistant to operate as a strategic partner to senior leadership, combining executive support with analytical thinking, systems building, and business problem‑solving capabilities. This is not a traditional EA role. The successful candidate will function as a hybrid of Executive Assistant, Analyst, Operator, and Junior Chief of Staff, embedded deeply in both business and personal workflows as a force multiplier for executive decision‑making, structuring ambiguity, and driving execution through data, systems, and proactive ownership.

• Own and manage the Director's calendar as a strategic asset, prioritizing based on ROI and impact.
• Act as a gatekeeper for communications and decision flow.
• Prepare and review high‑level correspondence, reports, and presentations.
• Handle confidential and sensitive matters with utmost discretion.
• Integrate and manage both professional and personal scheduling seamlessly.
• Conduct structured research on markets, companies, and investment opportunities.
• Prepare briefing notes, business summaries, and decision memos.
• Translate complex data into clear, actionable insights.
• Build simple models, frameworks, and structured outputs to support decision‑making.
• Design, implement, and optimize workflows across email, calendar, CRM, and task management systems.
• Build dashboards and trackers using Notion, Excel, Airtable or similar tools.
• Utilize AI tools such as ChatGPT and automation platforms to draft communications, summarize data, accelerate research, and identify inefficiencies and automate repetitive processes.
• Track strategic initiatives and ensure execution momentum.
• Coordinate across cross‑functional teams and stakeholders.
• Translate ideas into structured execution plans and ensure timelines, deliverables, and priorities are met.
• Draft high‑quality emails, investor communications, internal memos, and reports.
• Prepare meeting agendas, briefs, minutes, and follow‑ups; maintain clear, concise, and executive‑level communication standards.
• Manage complex international travel and logistics, coordinate meetings, leadership events, and executive engagements; handle personal matters with professionalism and confidentiality; align personal and business priorities across time zones.

• Education
  • MBA (Business / Finance) – Strongly Preferred
  • Degree in:
    Mathematics, Engineering, Computer Science, Business / Finance, Commerce, LLB / Law
• Experience
  • 3–6 years in:
    Executive support to senior leadership;
    Consulting / investment / startups / operations
  • Experience in project management and business analysis is required.
  • Prior experience with Athena or similar high‑performance EA environments is a strong advantage.
• Technical Skills
  • Advanced proficiency in:
    Microsoft Office / Google Workspace
  • Excel / Google Sheets (data handling & analysis)
  • Experience with:
    Notion / Click Up / Asana / Airtable / CRM tools
  • Familiarity with: AI tools and workflow automation
  • Basic no-code / systems thinking (preferred)
• Communication & Language Skills
  • Multilingual preferred
  • Fluent in English (business‑level proficiency required)
  • Strong written and verbal communication skills
  • Ability to synthesize complex information clearly

• Strategic thinking and structured problem‑solving
• High level of ownership and accountability
• Ability to manage multiple priorities simultaneously
• Strong analytical and decision‑support capability
• High attention to detail and excellence
• Discretion, professionalism, and integrity
• Proactive mindset (anticipates vs reacts)

You will drive decisions, not just support them; you will build systems, not just manage tasks; you will operate as a junior Chief of Staff / strategic operator; exposure to high‑level decision‑making and business strategy.

• Increase in executive time spent on high‑value activities
• Speed and quality of decision support
• Reduction in operational inefficiencies
• Quality of output (reports, briefs, communication)
• Ability to independently manage workflows and priorities