Contracts Specialist

Job Title:

Contracts Specialist Department:
Procurement & Contracts

Location:

Qatar

The Contracts Specialist is responsible for managing and executing all contract-related activities, including tendering, procurement, vendor evaluation, and contract administration. The role ensures full compliance with organizational policies, applicable laws, and best practices while supporting departments in achieving value-for-money, transparency, and operational efficiency.

• Develop, review, and implement procurement and contract management policies and procedures in coordination with internal stakeholders.
• Ensure policies remain aligned with industry best practices, regulatory requirements, and organizational objectives.
• Support continuous improvement initiatives within procurement and contracts functions.

• Ensure all procurement and contract activities comply with approved policies, procedures, and internal controls.
• Promote high standards of business ethics, integrity, and transparency across all contracting activities.
• Conduct periodic reviews and audits to ensure adherence to procurement and contract governance frameworks.
• Support departments during budget planning by identifying procurement needs and aligning them with approved budgets.
• Analyze historical procurement data to identify improvement opportunities and cost optimization initiatives.

• Prepare, coordinate, and issue tender invitation packages in collaboration with end users.
• Act as the focal point for bidder clarifications and external communications during tendering processes.
• Manage the full tender lifecycle, ensuring timelines, accuracy, and documentation standards are met.

• Manage supplier and contractor selection, evaluation, negotiations, and contract award processes.
• Establish and apply clear evaluation criteria to ensure quality, compliance, and cost-effectiveness.
• Oversee supplier and contractor performance throughout the contract lifecycle.
• Maintain transparent and professional communication with external bidders and contractors.

• Maintain complete and accurate records for all contracts, including contract documents, performance metrics, bank guarantees, performance bonds, and insurance policies.
• Develop and maintain an efficient filing and document control system.
• Prepare and maintain updated contract registers and monthly contract reports using MS Excel.
• Produce periodic management reports highlighting contract status, risks, and key trends.

• Identify contractual and procurement-related risks and recommend mitigation strategies.
• Coordinate with legal teams to review contracts and ensure risk exposure is managed appropriately.
• Support or lead dispute resolution processes with contractors or suppliers to minimize business impact.

• Provide training and guidance to internal stakeholders on procurement and contract management best practices.
• Advise departments on proper procurement procedures and contractual compliance.
• Conduct market research to identify trends, pricing benchmarks, and opportunities for cost savings.
• Use market intelligence to support negotiation strategies and sourcing decisions.

• Work closely with internal stakeholders to ensure contract terms align with operational and business needs.
• Build and maintain effective relationships with external suppliers and service providers.
• Support the implementation or enhancement of contract management systems to improve tracking, reporting, and compliance.

• Perform any other duties as assigned by management in line with the role and organizational needs.

• Education:
  
  Bachelor’s degree in Business Administration, Supply Chain, Procurement, or a related discipline (mandatory).
• Master’s degree / MBA or equivalent qualification is preferred.
• Experience:
  
  Minimum 6–8 years of relevant experience in contracts, procurement, or a related discipline.
• Professional Certifications (Preferred):
  Relevant professional certification from an accredited body (e.g., RICS or equivalent).

• Strong knowledge of Qatar contracting laws and regulations.
• High proficiency in Microsoft Office applications.
• Excellent analytical, planning, and problem-solving skills.
• Strong communication, negotiation, and interpersonal abilities.
• Ability to work collaboratively in a multi-stakeholder environment.

• Arabic native speaker mandatory requirement.
• Fluency in English is required.
• Priority will be given to candidates currently based in Qatar and available locally.